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  • 2 weeks ago

jobs description

Job Summary

In the Department of...
Molecular and Cellular Biology , we research and teach how the
collective behavior of molecules and cells forms the basis of life.
We are driven by a passion for discovery and value collaborative
approaches to scientific inquiry, where connections between people
fuel interdisciplinary science and break boundaries across varied
experimental systems. Against a backdrop of cutting-edge biological
research, we work as a team of educators and mentors to inspire and
train the next generation of scientists and global citizens. The
Department has an opening for an Administrative Lab Coordinator,
whose primary responsibilities are to ensure the efficient and
effective day-to-day management of the activities of the faculty,
research team and lab operations of two to three active research
labs within the department.

Auto req ID

66088BR

Job Code

403134 Coordinator I

Department Office Location

USA - MA - Cambridge

Business Title

Administrative Lab Coordinator

Sub-Unit

Sciences

Salary Grade

054

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

A minimum of two years of experience. A combination of education,
business training and internships will count towards
experience.

Additional Qualifications and Skills
• Bachelor's Degree is preferred
• Experience providing executive-level assistance and
coordination in a research or academic setting is preferred
• Excellent interpersonal and communication (oral and written)
skills, office organization, and competency using current
technologies and software
• Ability to prioritize working in an environment with multiple
and conflicting interests
• Ability to work independently with minimal supervision
• Ability to handle complex and confidential information with
discretion
• Must be a proactive self-starter with an interest in taking
care of the smallest details
• Must be able to work as a positive member of a team

Additional Information

We are unable to provide visa sponsorship for this role.

All formal written offer letters will be made by FAS HR.

Department

Molecular and Cellular Biology

Pre-Employment Screening

Identity

Schedule

35 hours per week

Job Function

General Administration

Position Description
• Provide high-level administrative and logistical support to
multiple faculty members and their very active and complex
laboratories in the Department of Molecular and Cellular
Biology
• Manage calendars; research and assemble briefing information
for meetings, prepare meeting summaries and related materials;
facilitate teleconferencing as needed
• Draft, edit, and process a wide variety of written material
including course materials, correspondence, manuscripts, CVs,
bibliographies and communications for faculty members; triage
requests and inquiries and respond to routine inquiries on behalf
of faculty
• Initiate new appointments and hires on behalf of the labs and
coordinate these with department administration. Develop and
maintain methods for organization of information including files,
databases and other systems
• Create systematic process for tracking correspondence and
status of requests and responses. Responsible for coordinating an
extensive and ongoing international and domestic travel schedule
including planning all travel-related activities, conducting
necessary research, providing documentation, and creating detailed
itineraries
• Manage all financial transactions including reimbursements,
corporate cards expenditures, purchasing, etc. Interface with
vendors for equipment, supplies, quotes and service contracts
• Provide administrative support in preparation of sponsored
research grant proposals and progress reports
• Maintain information on lab websites/webpages. Assist with
special projects and/or committee service
• Partner with members of the MCB core staff to coordinate
administrative activities and promote efficient operations and
communication
• Provide administrative support in preparation of sponsored
research grant proposals and progress reports, including but not
limited to BioSketches, SciENcv, and publications

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
by law.

Working Conditions

This position offers hybrid remote/in person work flexibility.
There is an expectation that employees be able to work in person in
Cambridge, MA.

Commitment to Equity, Diversity, Inclusion, and
Belonging

Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more
about our outstanding benefits package, which may include:
• Paid Time Off: 3-4 weeks of accrued vacation time per
year (3 weeks for support staff and 4 weeks for
administrative/professional staff), 12 accrued sick days per year,
12.5 holidays plus a Winter Recess in December/January, 3 personal
days per year (prorated based on date of hire), and up to 12 weeks
of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and
vision benefits, disability and life insurance programs, along with
voluntary benefits. Most coverage begins as of your start
date.
• Work/Life and Wellness: Child and elder/adult care
resources including on campus childcare centers, Employee
Assistance Program, and wellness programs related to stress
management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with
contributions from 5% to 15% of eligible compensation, based on age
and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program
including $40 per class at the Harvard Extension School and reduced
tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90%
reimbursement up to $5,250 per calendar year for eligible courses
taken at other accredited institutions.
• Professional Development: Programs and classes at little
or no cost, including through the Harvard Center for Workplace
Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options
handled through the Parking Office, including discounted parking,
half-priced public transportation passes and pre-tax transit
passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access
to Harvard athletic and fitness facilities, libraries, campus
events, credit union, and more, as well as discounts to various
types of services (legal, financial, etc.) and cultural and leisure
activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

LinkedIn Recruiter Tag (for internal use only)

Work Format Details

This is a hybrid position that is based in Massachusetts.
Additional details will be discussed during the interview
process
Cambridge MA United States

salary-criteria

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