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jobs description

Auto req ID


Job Code

F0858M Financial Admin Ops Mgt IV

Department Office Location

USA - MA - Cambridge

Business Title

Associate Director of Finance and Research Administration


Social Sciences

Salary Grade


Time Status



00 - Non Union, Exempt or Temporary

Additional Qualifications and Skills

MBA or Master's degree in relevant field a plus. Knowledge of
Microsoft Office Suite, advanced excel skills. Knowledge of
advanced financial operations principles. Excellent problem
solving, communication, supervisory and organizational skills.
Demonstrated ability to work well with diverse constituencies.
Strong computer skills, including advanced knowledge of MS Office,
and a demonstrated ability to learn new systems quickly. Customer
service orientation with excellent organizational, logistical, and
time management capabilities. Ability to work independently and as
part of a team with strong attention to detail and follow-through,
along with the ability to meet deadlines. Demonstrated ability to
troubleshoot using creative problem-solving, critical thinking, and
sound judgment.

Additional Information

We regret that we will not be able to provide visa sponsorship for
this position.

All formal written offers will be made by FAS Human



Pre-Employment Screening

Credit, Criminal, Education, Identity

Job Function



Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
by law.

Basic Qualifications
• Bachelor’s degree or equivalent work experience required
• A minimum of 7 years relevant work experience
• Supervisory experience

Position Description

Reporting to the Director of Administration and Operations (DAO) in
the Department of Psychology, the Associate Director of Finance and
Research Administration (ADFRA) is responsible for managing all
grants administration and financial activities for the Department
of Psychology. Responsible for the financial management of federal
and foundation sponsored research projects in the Department of
Psychology ($40 million).
• Oversees monthly spending reporting to the primary
investigators (PIs) on available funds.
• Processes university prior approval system forms for
re-budgeting, requesting no-cost extensions and pre-award
• Prepares and submits grant proposals, budgets for grant
submissions, review proposal material, ensures all necessary
documentation is included (disclosure forms, certification,
cost-sharing, animal approval, human subject internal review board
approval, and Dean’s cover letter.
• Reviews and helps prepare the Department's operating budget
with the Director of Administration and Operations.
• Authorized signature for all financial applications.
• Oversees budgets for all funds awarded through OSP and
financial statements prepared by OSP before submission to granting
• Implements new financial policy and procedures.
• Manages grants managers and finanancial staff, including office
workflow, personnel issues, conflict resolution, and training
• Reconciles OSP funding on a monthly basis to ensure all
expenditures are compliant with agency guidelines.
• Reviews equipment purchases to ensure prior approval from the
• Oversees temporary payroll function.
• Contributes to unit goals by accomplishing related duties as

Commitment to Equity, Diversity, Inclusion, and

Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.


We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more
about our outstanding benefits package, which may include:
• Paid Time Off: 3-4 weeks of accrued vacation time per
year (3 weeks for support staff and 4 weeks for
administrative/professional staff), 12 accrued sick days per year,
12.5 holidays plus a Winter Recess in December/January, 3 personal
days per year (prorated based on date of hire), and up to 12 weeks
of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and
vision benefits, disability and life insurance programs, along with
voluntary benefits. Most coverage begins as of your start
• Work/Life and Wellness: Child and elder/adult care
resources including on campus childcare centers, Employee
Assistance Program, and wellness programs related to stress
management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with
contributions from 5% to 15% of eligible compensation, based on age
and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program
including $40 per class at the Harvard Extension School and reduced
tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90%
reimbursement up to $5,250 per calendar year for eligible courses
taken at other accredited institutions.
• Professional Development: Programs and classes at little
or no cost, including through the Harvard Center for Workplace
Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options
handled through the Parking Office, including discounted parking,
half-priced public transportation passes and pre-tax transit
passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access
to Harvard athletic and fitness facilities, libraries, campus
events, credit union, and more, as well as discounts to various
types of services (legal, financial, etc.) and cultural and leisure
activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

LinkedIn Recruiter Tag (for internal use only)

Work Format Details

This is a hybrid position that is based in Massachusetts.
Additional details will be discussed during the interview process.
All remote work must be performed within one of the Harvard
Registered Payroll States, which currently includes Massachusetts,
Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia,
Illinois, Maryland, New Jersey, New York, Virginia, Washington, and
California (CA for exempt positions only). Certain visa types and
funding sources may limit work location. Individuals must meet work
location sponsorship requirements prior to employment
Cambridge MA United States


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