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  • 5 days ago

jobs description

Job Summary

This position provides administrative support to Department of Economics faculty members and is responsible for routine tasks including, though not limited to, calendaring, travel and reimbursements, administrative course support, and correspondence assistance. The position is a member of the department’s robust faculty support team, reporting to the Associate Director of Faculty... Services.

Position Description

Communications

Responsible for management and quality control of high-level email account for faculty. Composes and edits emails, letters, memos, reports, and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Prepares copy for publication or submission of grant proposals and/or reports. Answers phone and email inquiries. May prepare and coordinate job market reports and letters of recommendations. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. May be asked to provide transcription services.

Calendar Management

Develops and maintains administrative support system for complex faculty calendaring and travel planning for faculty. Proactively manages calendars with attention to logistics and anticipates the needs of faculty members. Determines priority status of meeting requests; triages requests; refers and schedules as appropriate.

Course and Research Support

Serves as administrative contact for faculty members' courses and research activities. Creates lecture materials, prepares course materials, builds PowerPoint presentations, and ensures teaching space reserved and prepped (e.g. tech working) for class. Maintains faculty members' websites and course sites; builds special websites for specific events or research. Maintains knowledge of copyright policies for journals as well as ADA policies and resources offered by the university’s Disability Access Office.

Travel and Reimbursement

Arranges for meetings, appointments, and travel arrangements, adhering to University guidelines and grant policy. Prepares and submits all reimbursement reports and processes invoices. Reconciles transactions and investigates and resolves billing and accounting errors internally and with outside vendors. Monitors quarterly financial reports summarizing faculty accounts and provides timely information to faculty and staff on research accounts. Prepares ad hoc financial reports. Keeps track of outside compensation.

Events & Other Projects

Assists with administrative tasks related to graduate student workshops and seminars, including maintaining associated webpages and listservs. Assists with travel and reimbursements for visiting speakers. Coordinates lunches and other events for faculty as needed. This position may be assigned related projects and duties as needed.

Basic Qualifications

Three years related experience.

Additional Qualifications And Skills

Solid working knowledge of office processes and systems, and of related computer software and electronic communication tools. Strong organization and interpersonal skills with experience providing complex administrative support to one or more individuals. Ability to work across teams and with a variety of projects and constituencies.

Working Conditions

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:
• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403028 Faculty Assistant II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Social Sciences

Salary Grade

053

Department

Economics

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only
Cambridge MA United States

salary-criteria

Apply - Faculty Assistant (66136BR) Cambridge