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Middle school Secretary for a well known School based in Egham, Surrey. £27,000-£28,000.Job summary:The Middle School Secretary provides essential administrative, attendance, and reception support to students, faculty, and staff within the Middle School.It is expected that the post-holder provides and maintains a visible and welcoming presence amongst the Middle School community.Key Responsibilities (but are not limited to) the following:Administrative Duties● Greeting and welcoming visitors to the Middle School and supporting requests from parents, students and faculty.● Handling queries and complaints via phone, email and general correspondence.● Collect and distribute Middle School post, deliveries from Security, and internal mail, ensuring prompt communication with relevant persons.● Provide effective assistance with parental inquiries and issues in a timely manner.● Provide guided and assisted visits for prospective and returning families whenneeded.● Maintain an accurate and... up-to-date Middle School calendar on all platforms, ensuring clear communication of events and deadlines to both faculty and parents.● Provide efficient daily attendance tracking, ensuring student accountability within 30 minutes from the start of the school day.● Coordinate early pickups and school events, facilitating clear communication between parents, students, and faculty.● Respond to transcript queries, student data, and recommendations, enhancing student records management.Event and Field Trip Coordination● In collaboration with the Middle School Admin team, provide administrative support forfield trips and events, ensuring compliance and maintaining records of studentattendance and incidents.● Support the execution of Middle School events, including catering, event setup, and graduation preparations. ● Provide administrative support for Middle School trips, monitoring the competition of required forms as needed.Resource Procurement● Maintain and audit teaching materials with timely orders, ensuring necessaryresources are available when needed.● Efficient invoicing and filing of financial paperwork, and liaise with the Business routinely.Attendance Support:● Record faculty and staff absences and coordinate cover.● Maintain a record of faculty and staff site departures, contributing to effective tracking.● Student attendance and lateness management:● Tracking and managing late arrival to school for students with timely follow-ups with parents.● Enhanced communication with parents regarding student absences, fostering a collaborative approach to attendance issues.● Proactive resolution of student attendance and lateness issues, ensuring minimal disruption to student learning.After-School Activities:● Accurate attendance tracking for after-school activities, ensuring student safety and accountability. ● Timely follow-up with parents regarding absent students, maintaining clear communication. ● Smooth coordination of transportation arrangements with the busing coordinator, ensuring efficient student transport.Other Responsibilities:● Be a welcoming presence for students, create a welcoming and inviting atmosphereand act as a first port of call for students who require support.● Attend all mandatory training sessions, professional development days, toensure safeguarding and role related training remains current and up to date.● Represent the School in a professional manner at all times by providing excellent customer service to students, staff, parents and visitors.● Any other duties that may be reasonably requested by the Head of Middle School.Safeguarding Responsibilities:● To know the identity of the School’s Designated Safeguarding Lead and Deputy;● To proactively be alert to indicators of potential safeguarding issues and report theseimmediately in accordance with the school’s procedure;● To be aware of the School’s policies relating to Safeguarding and Child Protection, Code of Conduct and Health and Safety, and follow their requirements.● Attend training relating to Safeguarding of Children;● Engage in safe practice and professional conduct to safeguard children to mitigate against the potential for misunderstandings or situations being misconstrued● Create safe and secure learning environments
United Kingdom


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