• executive assistant/travel coordinator/office manager, almaty
  • Elite Business Group in Almaty, , Kazakhstan
  • jobs
  • 6 days ago

jobs description

A major building contractor represented in Kazakhstan, Vietnam, the UAE, Germany, and Austria is seeking a personal assistant with additional office manager functions to support the Executive in his broad business issues, international travel arrangements, and administration of current office processes.

Our perfect employee

Ready to be in touch with the owner 24/7

Attentive to detail, and able to make decisions independently

Ability to handle multiple tasks while staying organized

Has a calm and balanced temper, cultural standards, literacy, and memory

Has literate speech and a pleasant appearance

Knowledgeable in business etiquette

Highly motivated for growth and development in the company


+2 years + experience in a relevant position

Bachelor's degree or equivalent (preferably abroad)

Fluent in English

Experience in VIP interaction

Awareness of international travel and visa regulation

Knowledge of Microsoft Office (Excel is especially required) and... up-to-date online platforms and programs

Company Guarantees

Payment for the first year: $1.5K – $2,6K in hand monthly (depends on background)

Official employment and long-term contract

Modern office in the old center of Almaty with parking and security

Training and support.

Career advancement

Work schedule:

6-day working week (Monday-Friday from 9AM to 7PM) and Saturdays from 9AM to 1PM.

Main Responsibilities as a personal assistant:

Travel arrangements for the Executive and his family members: booking tickets, visa support, check-in, hotel reservations, transfers, cars, etc. Premium/Luxury level is required

Execution of personal errands of the manager

Administration of business meetings of the head - recording, control of organization and time

Conducting business correspondence

Drawing up documents, letters, requests, etc including executing on behalf of the head

Preparing analytical, informational, reference, and other materials and providing them to the head

Quick and qualitative search for information

Additional Responsibilities as Office Manager:

Organizing the life support and work of the office - stationery and household goods, order and cleanliness in the office, providing a kitchenette, and preparing the office for the working day

Meeting and receiving visitors in the office (clients, partners, etc.)

Receiving and distributing calls, e-mail correspondence, and receiving/sending documents

Outgoing and incoming correspondence

Work with office equipment and documents - photocopying, scanning, archiving, document control, preparation of orders, letters, etc.

Working with printing houses, ordering printed materials

Coordination and control of payments

Search and selection of personnel

Tea - coffee for guests and employees
Almaty Kazakhstan


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