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  • 1 week ago

jobs description

Function title:
Secretary/Administrative Support

Reference: NOC-EG-2023-FGII/575

Location: Brétigny-sur
• Orge
Nature of the competition: Internal and external competition
Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
Function group: Function group II

Job level: 4-7

Generic post: Secretary

Number of posts: 1

Duration of engagement: 3 Year(s) - extension or conversion of the contract is possible - see "Useful information" section
Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
Directorate/Service: EGSD/INO/ENG
• Engineering Centre of Expertise
Competition publication date: 16/02/2023

Competition closing date: 16/03/ :59 Brussels time)
Reserve list: Applicable
• See details in the "Useful information" section


Within the The European Green Sky Directorate, the EUROCONTROL Innovation Hub (EIH) carries out research, innovation and simulation... activities to help improve European aviation performance, safety and sustainability, bridging the gap between R&D and operations.
The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.


Your role will be to:
• Provide secretarial and administrative support including agenda management, filing, filtering calls, drafting general correspondence, dispatching information, preparing files and presentations for meetings, taking notes, managing office supplies etc.
• Follow up proactively on correspondence, outstanding replies and actions resulting from meetings.
• Support internal staff management processes such as leave, flexitime and missions, etc.
• Provide secretarial/administrative support to individual projects as required.
• Contribute to accounting activities and assist with the timely follow up of financial transactions, including reconciliation of income, expenditures, and identification of discrepancies.
• Support the communication of relevant items to management and staff (inside and outside the service).
• Coordinate actions to organise the necessary meeting facilities and logistics in support of the organisation of meetings and special events.
• Develop, maintain and update filing systems and maintain relevant databases as necessary.
• Carry out any other administrative or secretarial task in line with the main purpose of the job.
• Postsecondary education attested by a diploma or secondary education attested by a diploma giving access to postsecondary education and relevant professional experience of at least 3 years. A secretarial or office administration education is considered a strong advantage.
• In addition to the above, minimum 1 year relevant working experience.
• Experience in providing meeting support.
• Experience with mission preparation (i.e. flights, hotel bookings) would be an advantage.
• Ability and interest in working with numbers (to support basic accounting activities).
• Drafting skills in English and French.
• Result focus: You strive to meet work expectations.
• Planning and organising: You display an organised and methodical approach.
• Quality focus: You deliver a consistent quality in work.
• Communication: You are able to foster twoway communication.
• Team work: You display a collaborative approach.
• Confidentiality and discretion.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. resultdriven, readiness to change, customer focus, integrity and teamplayer approach.
The levels relate to the Common European Framework of References for languages (CEFR).

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the underrepresented diversity characteristics in order to complement diversity of teams and rebalance the workforce
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