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  • Accounting Technician III - Travel and P card (Hybrid) Pueblo
  • State of Colorado in Pueblo, CO, United States
  • jobs
  • 1 week ago

jobs description

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies...

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

About Us
The Southern District Accounting work unit within the Division of financial services exists to provide fiscal management, proper accounting, financial reporting, and cost allocations for the Department of Human Services, the State Controller's Office, the Federal government, county departments of social/human services, Office of the State Auditor, Federal Auditors, and others in need, for the following agencies and functions:
• The Colorado Mental Health Hospitals at Pueblo (CMHHIP) and Ft. Logan (CMHHIFL), three Regional Centers at Pueblo (PRC), Wheat Ridge (WRRC) and Grand Junction (GJRC) and district support service functions (Facilities, Human Resources, Procurement, Background Investigation Unit, and Accounting).
• CDHS travel and Pcard services statewide.

The Southern District General Accounting unit provides accounting for the Department of Human Services Southern District customers. The General Accounting work unit is responsible for the following:
• All services related to non-patient revenue and accounts receivable;
• Inter/intra contract accounting;
• District cost allocations;
• General and program accounting;
• Balance sheet substantiations
• Variance analysis;
• Fiscal year opening and closing activities;
• Processing payments to clients, staff, providers, and other vendors, and recording the corresponding expenditures;
• Procurement card accounting and auditing;
• Pcard administration;
• Travel reimbursements;
• Maintaining the integrity of financial data in the Colorado Operations Resource Engine (CORE);
• CDHS Background Investigation Unit (BIU) accounting;
• Preparing 1099 adjustments;
• Compliance with requests for audit information and implementation of recommendations;
• Providing customer service, training, and mentoring to division personnel associated with accounting transactions and business processes;
• Assisting division personnel in the development of sound internal controls and/or accounting management;
• Providing timely and accurate reports and related information to all external constituencies;

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CDHSCareers

This position is designated as one of two accounting technicians for the State Procurement Card Program for CDHS, to include recommending training and curriculum to higher level management; providing training; and auditing usage and compliance by Pcard holders as well as processing Pcard applications; verifying training certificates; monitoring card limits; obtaining approvals for limit changes, etc.. This position is part of the consolidated CDHS Travel and Pcard Unit, and is also responsible for travel reimbursement duties as directed by the supervisor. This position serves as a backup to the Travel Accountant for customer service and inquiries.

Major duties and responsibilities include, but are not limited to:

Procurement Card Administrative Duties:
• Position is one of two designated Procurement Card Administrators for the Southern District State Procurement Card Program. Includes all duties associated from inception to end of process, beginning with on-line Procurement Card Training; assisting customers with application process; issuing State Procurement Cards; tracking errors; preparing and conducting Procurement Card Audits; submitting results of audit to EMT member; running bank reports; collecting Procurement Cards from State Employees leaving the State system. Works closely with Procurement Card Administrators from within CDHS and other State Agencies, as well as the Financial Institution that administers the program for the State Purchasing Office. Maintains current database for Procurement Card Administration.

Procurement Card User Training:
• Provides technical assistance, formal training and online bank navigation on the use of the Procurement Card for purchasing goods and services to Departmental staff and all Southern District Accounting customers. Serves as a contact point for questions/issues from all customers. Ensures timely responses to requests for information and resolutions to problems/concerns. Updates training procedures and training materials.

Filing:
• Maintains organized electronic files for Pcard audits, Pcard applications, etc. Completes yearly filing project of purging old files according to record retention rules.

Travel Reimbursements:
• Working within a complex set of travel policies, procedures and travel reimbursement transactions, audits to determine accuracy in calculations, completeness in information, program approvals, and documentation provided, and conformance to established policies and procedures including State of Colorado Fiscal Rules and CDHS Policies. Reconciliation of discrepancies on reimbursement requests submitted by program staff from all levels of the organization. Makes adjustments as appropriate, and provides accounting authorization of the reimbursement request for disbursement processing in CORE. Troubleshoots and problem solves as issues arise. Denies requests for reimbursement of expenses determined to be outside of the allowable rates, charges, etc. Provides guidance or training to help travelers successfully navigate through the travel reimbursement process. Provides excellent customer service experience to all customers.

Special projects and other duties as assigned:
• Special projects as assigned. This position serves as a back-up to the Travel Administrator for customer service and inquiries. Other job duties as assigned.

Schedule:
• Please note that the candidate in this position will be required to report to the office a minimum 2 assigned days per week. (Although the workplace arrangements for this position are hybrid remote, that is not a guarantee that this position will remain hybrid, and these arrangements may change without prior notification based on business needs and busy demands.)

Minimum Qualifications:
• Three (3) years of experience in Accounting, Travel reimbursement, Pcard administration, and compliance.
Substitutions:
• Appropriate education* will substitute for the required experience on a year-for-year basis.
• Applicants using education as a substitution MUST supply unofficial transcripts before the application deadline to the Human Resources office; applications requesting this substitution without transcripts will NOT be considered.

Stronger candidates will be those that demonstrate depth and breadth of skill and ability through a combination of work experience and formal training, to successfully perform the duties and responsibilities of this position.

Preferred Qualifications: The exceptional applicant will be an experienced accounting technician and will possess the proven ability or accomplishment of the following:
• Associate's degree in Accounting, Management or General Studies;
• Strong technical skills in Microsoft Word, Excel, Adobe Pro, gmail, & CitiBank navigation;
• Travel compliance experience;
• P-card administration and compliance experience;
• Exceptional customer service skills;
• Knowledge and consistent application of State of Colorado Fiscal Rules & CDHS policies or similar;
• Ability to prioritize workload;
• Ability to discuss and explain the travel processes to individuals at all levels of the organization
• Must have excellent written and verbal communication skills;
• Experience with presenting information and training others to use a process or system;
• Ability to work in a fast-paced environment
• Ability to adapt behavior and work methods in response to new information, changing conditions, or unexpected obstacles;
• Experience with audits.

Desirable Skills and Competencies:
• Ability to manage and resolve conflicts, confrontations, and disagreements in a positive and constructive manner to minimize negative personal impact;
• Ability to develop constructive and cooperative working relationships with others, and maintain them over time;
• Ability to work as a member of a team, including communicating with peers, supervisor, and other professionals within and outside the agency to ensure timely completion of work projects;
• Ability to work independently;
• Excellent interpersonal skills;
• Basic math skills;
• Organizational skills;
• Basic filing skills.

Conditions of Employment:
• Must pass a Colorado Bureau of Investigation background check, a Federal Bureau of Investigations background check as a condition of employment.
• Must possess a valid, unrestricted U.S. Driver's License for travel throughout the state using personal transportation or a state vehicle for meetings and trainings.
• Must meet vaccination and documentation requirements per CMHIP Infection Control Department .
• A Tuberculosis Test (TB), and other required immunizations will be required upon hire
• May be required to work in excess of 40 hours per week to complete assigned duties, meet deadlines, or as requested by supervisor.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Note: This position works with confidential information, and is expected to maintain confidentiality at all times.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

How to Apply

The Assessment Process

For additional recruiting questions, please contact Isaac.Phelps@state.co.us

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training and more
• Remote work arrangements for eligible positions
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

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