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  • jobs
  • 1 month ago

jobs description

Duties:

- Manage the Director's calendar, schedule appointments, and coordinate meetings
- Answer and screen phone calls, take messages, and handle correspondence
- Perform clerical duties such as filing, photocopying, and data entry
- Assist in preparing reports, presentations, and other documentation
-Must be good with presentations & marketing.
- Maintain office supplies inventory and place orders when necessary
- Provide excellent customer service to internal and external stakeholders
- Utilize phone systems and maintain phone etiquette
- Organize and maintain physical and digital files efficiently
- Proficient in using Google Suite and Outlook Calendar for scheduling

Admin Job

· Managing and organizing the old and new files

o Look for documents/files in the storage room aging 3 years or more. These documents are due for shredding.

o Compile a list of the files or box names for shredding pending approval from management

o Transporting documents / boxes to and from the... storage room if needed

o Boxing the old documents at the end of the year

o Finding old documents from the storage room

· Attending the visitors / customers / suppliers

o Directing the visitors to the appropriate personnel or department

o Directing the customers / suppliers to designated locations for order pick up or receiving of orders

· Mailing documents and cheques on a weekly basis

· Checking the mailbox everyday

· Assisting in the preparation of reports, presentations, and documents as needed

· Coordinating and shipping of sample products to both is US and Canada locations

· Updating the invoice on the following spreadsheets

o Remittance

o Billback

o Brokers spreadsheet

· Maintaining and monitoring of office supplies, ensuring there’s enough stocks. A spreadsheet has to be maintained for reporting purposes.

· Assisting in quarterly and annual inventory count.

· Coordination with the IT for new requests and implement changes to computer and phone systems (i.e. new email address, updating of phone names and extension, etc.)

· Assisting in organizing company events such as birthday celebrations, Christmas party, picnics.

· Compiling and scanning of documents

· Filling Spread sheets.

· Damage sheets overview.

· Speed & Tray count.

· Batch Tickets.

· Inventory control.

· Help cover other office work that is needed.

Qualifications:

- Proven experience as a Personal Assistant or similar role
- Strong administrative skills with attention to detail
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Knowledge of QuickBooks for basic bookkeeping tasks
- Excellent communication skills and phone etiquette
- Ability to multitask and prioritize tasks effectively
- Experience in customer service is a plus
- Familiarity with clerical duties and office organization

Join our team as a Personal Assistant to the Director. This is a great opportunity to work in a dynamic environment and grow your career by working closely with leadership.

Job Types: Full-time, Permanent

Pay: $17.50-$18.00 per hour

Expected hours: 40 – 60 per week

Benefits:
• Dental care
• Extended health care
• On-site parking

Flexible Language Requirement:
• French not required

Schedule:
• 8 hour shift
• Monday to Friday
• On call
• Overtime
• Weekends as needed

Supplemental pay types:
• Bonus pay
• Overtime pay

Work Location: In person
Surrey BC

salary-criteria

Apply - Personal Assistant to Managing Director Surrey