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  • 4 weeks ago

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Job Title: Executive Personal Assistant (Remote)

Location: Remote (Philippines) (working hours will be Mountain Standard Time, Boise, Idaho, USA)


We are seeking a highly organized and proactive Executive Personal Assistant to support the Owner of a prominent law firm. The ideal candidate will assist with tasks and activities that allow the Owner to focus on law firm responsibilities.

Reporting Relationship:

The Executive Personal Assistant reports directly to the Owner of the law firm and coordinates closely with the Firm Administrator/Operations Manager to ensure coverage for the Owner’s business duties.


The Executive Personal Assistant does not have authority within the law firm but has delegated authority concerning the Owner’s personal responsibilities.


Schedules & Arrangements:
• Maintain the Owner’s personal calendar and coordinate with the firm’s legal assistant to avoid conflicts.
• Organize office meetings and parties.
•... Schedule “get to know you” and “keep in touch” meetings with professional contacts and referral sources.
• Register for conferences and CLEs, and submit CLE certificates to the state bar.
• Handle all aspects of travel, including business trips and family vacations (airfare, car service, dinner reservations, activities).

Correspondence & Communication:
• Triage emails per SOP/system and file records electronically.
• Screen calls and ensure timely responses to communications.

Office Assistance:
• Manage projects.
• Order office supplies.
• Attend C-Suite meetings, take notes, keep the Owner on task, and help calendar tasks.
• Transcribe meeting notes.
• Gather and review reports from the Administrator and Bookkeeper.
• Address simple office IT issues.
• Cover intake calls when the intake specialist/receptionist is unavailable.

Office Marketing Assistance:
• Organize networking contacts and set up a system to monitor contact dates.
• Send thank you cards and “just a note” cards.
• Prepare GAS call lists and referral lists for clients.
• Assist with making GAS calls, referral calls, and handling client customer care issues.

• Clean up projects and update contacts.

Creation of Policies and Procedures:
• Office procurement, mail services, answering and triaging calls, communication (internal and external), email policy, calendaring and deadline policy, remote and chat policy.

Personal Calendar and Tasks:
• Schedule personal appointments (doctor, hair, dinner reservations).
• Manage, track, and log expenses and receipts.
• Perform online grocery shopping for household items and meals.
• Coordinate dinner parties and other events.

Important Duties:
• Remind the Owner of tasks and ideas.
• Fill in details for the Owner’s big ideas.
• Handle tasks that are sketched without a lot of detail.
• Make calls the Owner prefers not to make.

• Proven experience as an Executive Personal Assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle confidential information with discretion.
• Proficient in MS Office and familiar with project management tools.
• Flexibility to handle a wide range of tasks.

Educational Qualifications:
• The ideal candidate will have either an MBA or a JD.

How to Apply:

Interested candidates should submit their 1) resume, 2) cover letter detailing their relevant experience and why they are a good fit for this role, 3) a brief introductory video (less than two minutes) expressing your interest in the position. Please include "Executive Personal Assistant Application" in the subject line.

We are excited to welcome a new team member who is dedicated, detail-oriented, and ready to support our Owner in managing both business and personal tasks efficiently.


Job Type: Full-time

Pay: Php47,000.00 - Php70,000.00 per month

• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
• Work from home

• 8 hour shift
• Monday to Friday

Supplemental pay types:
• 13th month salary
• Bonus pay
• Yearly bonus

• Master's (Required)

• Business: 5 years (Preferred)

• English Fluently (Required)

Application Deadline: 06/10/2024
Expected Start Date: 07/01/2024


Apply - Executive Legal Assistant Philippines