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jobs description

Date: 10 May 2024

Location: YONG LOO LIN SCH OF MEDICINE, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

Job Purpose:

Candidate will be part of a dynamic team in NUS Yong Loo Lin School of Medicine, to organize, plan and execute curricular programs/initiatives across all medical years of the undergraduate program. He/she will also provide administrative, secretarial, and logistical support and guidance to the Education Committees and other stakeholders, to facilitate effective implementation of the curriculum.

Duties & Responsibilities:

1. Planning and preparation of Phase II curriculum timetabling matters and new initiatives/programs
• Assist in providing administrative and support in the planning and preparation of medical curricular activities and subsequent new initiatives/programs.
• Work with departments and stakeholders to facilitate quality academic and clinical training at internal and external entities.
• Assist in development... management and coordination of Phase II timetable.
• Creation of the Phase II student lists required for the facilitation of academic and clinical training.
• Dissemination of updated timetable and student lists, when necessary, to internal and external stakeholders of the School.
• Maintain lesson plans and learning materials on the School’s Learning Management System – Entrada.
• Assist to secure venues for all curricular activities for Phase I to III.
• Manage curricular-related queries from internal and external stakeholders.

2. Assist in the implementation and coordination of curricular activities anchored by Programs Team in Phase I and II
• Duties include tutors’ recruitment, logistics preparation, coordinating room setup, onsite/online support, etc.

3. Point of Contact (POC) for Phase II Committees pertaining to curricular and non-assessment activities
• Provide secretariat support for Phase II Committee.
• Effective minute-taking of the Phase Committee meetings and following up of action items for the smooth implementation of curricular activities including new initiatives/programs.
• Communicate and disseminate curricular-related requests and information to internal and external stakeholders.
• Liaise with Student Affairs and relevant stakeholders on student-related matters with tact, fairness and timeliness.

4. Other organizational requirements
• Provide support for other curricular programs anchored by the team across other Phases.
• Provide cross administrative support for all theory and clinical examinations.
• Procurement of logistics items, where necessary.
• Execute any other administrative duties that may be assigned for the delivery, review, evaluation, and improvement of undergraduate medical curriculum.

• Diploma holder with relevant working experience, knowledge of medical sciences or working experience in the health industry would be advantageous
• Candidates should ideally have 1 year of work experience. Entry level candidates with good working attitude and aptitude will be considered.
• Comfortable working in fast-paced environment with multiple stakeholders and adaptive to changes.
• Meticulous, self-initiated, responsive, and detail-oriented with high accuracy working on large volume of data.
• Well-organized with good monitoring and follow-up skills within tight deadlines.
• Confidentiality, tact, and discretion when dealing with confidential data.
• Positive attitude, able to work independently and as a team player.
• A team player with good interpersonal & communication skills to interact all levels of staff.
• IT savvy and proficient in MS Office applications.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean's Office (Medicine)

Employee Referral Eligible:

Job requisition ID : 15155


Apply - Management Assistant Officer (Programs), Dean's Office, Education... Singapore