• Executive Assistant (Legal) Brussels
  • Sofina in Brussels, , Belgium
  • jobs
  • 4 weeks ago

jobs description

Your role
• providing administrative and logistical support to the Brussels based tax and legal team
• preparing, formatting and editing legal documents, reports, and presentations
• organising and maintaining electronic & physical files and records in compliance with legal standards and company policies
• coordinating and facilitating meetings, conference calls, webinars and trainings
• managing calendars and appointments, preparing and organising various internal and external meetings (Board of Directors, Shareholder Meetings, … )
• handling travel arrangements for the team
• liaising with shareholders and other external parties, ensuring an accurate, efficient and timely exchange of information while taking into account the often confidential and sensitive nature of the information
• assisting the team with the drafting, proofreading and reviewing of legal documents, minutes, reports and correspondence
• assisting with knowledge management & compliance activities, with the... organisation and coordination of events and ad-hoc projects as needed

• you hold a relevant bachelor’s or master’s degree (Office Management, Languages, Legal, ...);
• you are fluent (oral and written) in English with good level of French and/or Dutch;
• you have have at least 5 years of proven experience in a similar role. Previous working experience as a management assistant or compliance/legal assistant in a law firm or a corporate legal department would be a strong asset;
• you are computer literate (MS Office, SharePoint, Teams, SalesForce or CRM, databases, legal software applications, ... ) and enjoy working with new IT tools and applications;
• you have strong interpersonal skills, communicate with courtesy and diplomacy and you understand the importance of discretion & confidentiality in a business environment;
• you are organised, have strong time-management skills and you work with a lot of attention to details:
• you are service minded & resourceful and possess strong problem solving skills;
• you are autonomous and also enjoy being part of a team;
• you avoid stressful moments by anticipating deadlines and planning your work accordingly, you are able to adjust to changing priorities and circumstances;
• You have a strong team spirit and a genuine sense of collaboration as you will be working closely together with other assistants of the Sofina Group.

Our offer and practicalities
• we offer a competitive remuneration package and a large variety of training programs
Brussels Belgium


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