• TROCAIRE in Kigali, , Rwanda
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​ Job Specification


Job Title: Monitoring, Inclusion & Learning Advisor (MILA)

Location: Kigali, Rwanda

Date: 12th April 2024


Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured, and rights are respected; basic needs are met, and resources are shared equitably; people have control over their own lives; and those in power act for the common good. As the official overseas development agency of the Irish Catholic Church, Trócaire has been working in Rwanda since 1994.

The Monitoring, Inclusion and Learning Advisor (MILA) will report to the Localization and Partnership Manager (LPM).

Under the leadership of the LPM and together with two other key capacity strengthening positions (the Organizational Development and... Accountability Advisor; and the Resource Mobilization and Grant Manager), the Monitoring, Inclusion and Learning Advisor will play a key role in the roll out of Trócaire Rwanda’s localization and partnership capacity strengthening vision and ambitions.

The MILA has a dual support role; both for Trócaire’s internal monitoring, inclusion and learning initiatives, as well as leading on the development and rollout of tailored monitoring, inclusion and learning capacity strengthening support to Trócaire’s 11 partners.


(Partner) capacity strengthening:

•Supporting partners in their Monitoring & Evaluation (M&E) system strengthening and good practices.

•Champion, enable and capacitate staff and partner staff in order to be able to implement programmes whereby inclusion is optimally ensured (inclusion in its broadest sense, encompassing people living with disabilities, the most vulnerable populations and women and youth), in close collaboration with the programmes coordinator and project officers.

•Support partners and Trócaire Rwanda’s country office to strengthen feedback and complaint handling mechanisms, reporting and adaptation of programme interventions by incorporation of community feedback accordingly (providing guidance to the programmes team);

•Champion the usage of digital data collection tools and analysis and train (partner) staff in the use of these tools and advise on data protection and security

Trócaire internal:

•Being Trócaire’s focal person for learning and provide guidance and practical recommendations to the programmes team for inclusion of learning and adaptation of programmes;

•Develop monitoring and evaluation tools and train Trócaire Rwanda staff on using these in their activity and project monitoring.

•Participate in Trócaire global webinars and trainings on different M&E topics and be a support function for M&E related activities of the Trócaire Rwanda program.

Key Duties & Responsibilities

Partner Capacity Strengthening

•Develop and implement a partner M&E capacity strengthening plan, generating training materials and resources where needed.

•Support partners to develop and manage project/grant level MEAL systems.

•Work with Project Officers and the Programmes Coordinator to support partner use of results-based management and engagement with programme learning and review processes.

•Through training and close accompaniment, support partner staff to strengthen skills and competencies to gather, manage and analyse quality gender-sensitive and inclusion data.

•Mentor partners in their use of digital data collection and advise on data protection and security.

•Support and mentor partner staff to analyse and interpret data to inform programme quality control, produce quality donor reports, document lessons learned and programme impact and to inform future project development.

•Support partners and train Trócaire staff, to implement quality field monitoring in a manner that is sensitive to the different needs of programme participants.


•Provide technical support to the programme team to operationalize, implement and update the integrated Programme/Projects MEL plans and to design and implement Results Frameworks for new projects.

•In close collaboration with LPM and ODA, coordinate the implementation of baseline surveys, follow‐on monitoring, and evaluation exercises for various partner capacity strengthening initiatives.

•Rolling out digital data collection methods and provide technical support and training for Trócaire and partner staff on the usage of digital data collection techniques.

•Provide training and technical advice on monitoring and evaluation to programme staff, including tool selection, data collection, analysis and interpretation including qualitative and quantitative methodologies.

•Provide technical support on the design, updating and reporting on Results Framework for Programmes and Projects (especially Irish Aid RFs), and develop and keep up to date a calendar of events related to monitoring, evaluation and learning across the Trócaire programme grants.

•Provide technical support to the Programme Team on measuring reach including the annual collection and reporting of reach at country level.

•Guide the Technical Advisors and Programmes Manager in their monitoring and learning activities, including oversight and quality assurance of field data collection, data management and analysis that will contribute to quality reporting, increased accountability, visibility of programme impact and continual programme improvement.

•Support the programme team and partners in strategic targeting of programme participants in line with organisational standards.

•Advise and support TAs to champion gender sensitive data collection and analysis, including the use of practical indicators and monitoring tools and processes.

•Advise on the use of Trócaire’s global common indicators, tools and methodologies in programmes;

•Assist in the development of donor reports and proposals, especially for relevant M&E sections.


•Be Trócaire’s focal point on Equality, Diversity and Inclusion with key responsibilities to ensure that our office/workplace meetings the high standards of equality, diversity and inclusion; and to ensure that these standards are embedded across programming, our internal and external visibility and messaging.

•With the support from the LPM and Programmes Manager enable and capacitate staff and partner staff in order to be able to implement programmes whereby inclusion is optimally ensured (inclusion in its broadest sense, encompassing people living with disabilities, the most vulnerable populations and women and youth).

•Refine and lead on the roll out of Trócaire Rwanda’s disability inclusive programming guides.

•Be the focal person for Trócaire Rwanda’s initiatives in relation to inclusion of persons living with disabilities, youth, historically marginalized people, elderly, persons living with HIV, Genocide survivors and other vulnerabilities.

•Work with Trócaire partners to design approaches and tools for activities that align with Trócaire (and partner’s) gender and inclusion ambitions and ensure these approached and tools are consistent across the partners.


•Capture lessons from partner capacity strengthening to share at country and organisational level.

•Ensure learning from current and previous programming is included in the development of new programmes;

•Contribute to improving the capacity (knowledge, awareness, skills, and practices) of local partners in Trócaire gender policy and strategy (Promoting Gender Equality) through regular communication, briefings, and trainings.

•Learn from other organisational and external documented learning in rolling out new approaches and methods (e.g. digital data monitoring and innovative participatory M&E methods) and explore how to apply these in the Rwanda context.

•Engage with Trocaire Global MEAL team for any support to/from the country programme.


•Attendance at strategic meetings with donors, consortium members or key stakeholders in Rwanda in relation to programming, particularly M&E.

•Participate in wider organisational M&E meetings, planning and review work.

•Any other reasonable duty as may be assigned by the line manager that is consistent with the nature of the job and its level of responsibility.

Person Specification – Essential Requirements


Degree in international development, economics, statistics, social science, or a related field.

• Minimum of 5 years’ experience in programme implementation including significant experience in monitoring and evaluation, accountability and learning.
• Experience in participatory M&E approaches.
• Experience working on issues of Gender, Vulnerability and/or disability inclusiveness.

• Technical skills to implement M&E in a gender-sensitive manner, including tool design, sampling, data collection, analysis, participatory rural appraisal and report writing.
• A passion and sincere willingness and drive to support local and national civil society organizations in achieving their organizational ambitions and support their work aiming at resilience building, poverty reduction and contributing to the National Transformation Vision
• Being able and willing to find creative and tailored support solutions to each Trócaire partner that will successfully strengthen the capacity of local and national civil society organizations in the domains of M&E, learning and inclusion.
• Ability to develop indicators, tools and processes for monitoring Women’s Empowerment and livelihoods interventions are particularly desirable.
• Facilitation, coordination and communication skills, with an ability to communicate to a variety of audiences in a variety of formats.
• High level of proficiency in Excel, Word, PowerPoint and online data management systems such as KOBO collect or CommCare.
• Excellent spoken and written English.

• Commitment to Trócaire’s Vision, Mission and Values and an understanding of a partnership approach to development.
• Sympathetic understanding of the Catholic Church’s role in relief and development.
• Ability to work to deadlines with accuracy and attention to detail.
• Strong team player who can establish solid working relationships with colleagues.

• Willingness to travel frequently in country.
• Able to work irregular hours on an occasional basis.

NOTE: Interested and qualified candidates are encouraged to apply with an updated CV in PDF format.

Kigali Rwanda