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  • 4 weeks ago

jobs description

This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community.

Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format.

Support and Adjustments for candidates : At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website : Recruitment - Support and adjustments for candidates | Travers Smith

Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve... professional fulfilment in a supportive, inclusive, and enjoyable working environment.


The Print Services Department are responsible for the production of all hardcopy and printing requirements, scanning and digitisation requests and electronic document support such as e-bundles and e-bibles.

Our team expertly produces a wide range of materials encompassing bibles, e-bible, pitch documents, client brochures, place cards, name badges, downloading data rooms, printing data rooms, large format printing and scanning, pro-bono materialand much more.

We provide support for a wide range of requirements and are always ready to assist clients with diverse requests. We are committed to discussing specific needs with stakeholders to ensure that we deliver the best possible product.

The Role

The Records Manager is responsible for overseeing the smooth running of the Records Management function. They will be involved in the life cycle of our organization's records from creation and preservation, through to disposal. The Records Manager will be client-focused and will be able to provide support and guidance to users, while inputting data, liaising with external storage providers, and assisting with the switch from paper to electronic record keeping. The Records Manager will be a hands-on individual with a proactive approach to service delivery.

Key Responsibilities
• Work to ensure individual support needs for all members of the practice are understood and met.
• Provide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.
• Use effective processes to ensure that all tasks are completed efficiently and within the required timescales.
• Use initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with various business services departments and support teams, as necessary.
• Be highly proficient operating all functions of the printers, including clearing jams, replenishing paper, and re placing the toner .
• Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute Resolution Business Development ('BD') team) as required.
• Search RMS for records and support client inquiries.
• Manage the life cycle of the organization's records from creation and preservation, through to disposal.
• Provide support and guidance to users while inputting data.
• Liaise with external storage providers.
• Assist with the switch from paper to electronic record keeping.
• Ensure the smooth running of the Records Management function.
• Oversee Print services Vendor Relationships.
• Player /Manager working style.

Key Deliverables
• Launch RMS system in DMS and execute firm retention policies.
• Oversee move of external Storage Provider.
• Strategic Planning of Print Services delivery.


Personal Specification - Knowledge, Skills & Experience
• Experience in records management or a related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in relevant computer applications
London UK


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