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  • 2 weeks ago

jobs description

If you are a passionate, motivated and energetic events planner, with a keen interest in the media and video industry, then look no further! AVIA is looking for an Assistant Events Manager, to be based out of the Hong Kong Office.

This job will put you right in the heart of the action behind all of AVIA’s events and conferences across Asia. From management and execution of regional and local events, to seeking and procuring sponsorship, you’ll be working closely with the AVIA team on a variety of conferences that brings the industry together to share information and intelligence on developments in different markets, on developments in business models, and developments in technology for the video industry.


· Assist the Events Director in managing and executing all regional and local AVIA events.

· Manage sponsorship fulfilment, including:

Ø Handling sponsorship sales contracts and ensuring the fulfilment of sponsorship deliverables, and managing their placement... as required.

Ø Acting as the day-to-day contact for sponsors, providing regular updates.

Ø Procuring sponsor advertisements according to technical specifications.

Ø Producing weekly sponsor report updates.

· Collaborate closely with the Marketing team to ensure the correct and consistent publication of sponsor branding across all marketing, production, and collateral materials.

· Coordinate with suppliers to produce sponsor materials

· Conduct research to identify potential sponsorship prospects.

· Support the marketing and promotion of events, including collaborating with the marketing team and/or partners for online and offline marketing materials, such as website maintenance and management, eDMs, print and online advertising.

· Produce post-event reports.

· Assist with the sourcing and production of event collaterals and premiums, such as the event directory, lanyards, bags, badges, etc.

· Manage on-site logistics and liaise with various parties, including vendors, production crews, and hotels.

· Source event venues, with a focus on negotiating for the most cost-effective options.

· Provide support for event management throughout the entire duration, including pre-event, on-site, and post-event activities.

· Curate post-event materials, including reports and video editing.

· Some travel will be required within Asia Pacific.

Interested applicants, kindly email your resume to [email protected]. Only shortlisted applicants will be notified.

About AVIA

The Asia Video Industry Association (AVIA) is the trade association for the video industry and ecosystem in Asia Pacific. It serves to make the video industry stronger and healthier through promoting the common interests of its members. AVIA is the interlocutor for the industry with governments across the region, leads the fight against video piracy through its Coalition Against Piracy (CAP) and provides insight into the video industry through reports and conferences aimed to support a vibrant video industry.

Our key members include global media and content companies such as Amazon, BBC Studios, NBCUniversal, Netflix, The Walt Disney Company, Viu, and Warner Bros. Discovery
Hong Kong


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