• Charity Support and Finance Administrator Horley
  • Greyhound Trust in Horley, , United Kingdom
  • jobs
  • 1 week ago

jobs description

The Greyhound Trust strives for the day when all racing greyhounds retire to loving homes and are treated with compassion and kindness.

Responsible to: Head of Finance and Resources

Responsible for: Not applicable

Job Role:

Reporting to the Head of Finance and Resources, Greyhound Trust is seeking a talented individual with a varied financial and administration skill set for a key role as a Charity Support and Finance Administrator to work at its National Support Centre. You will be joining our busy Head Office as a multi-skilled individual, delivering key support functions across departments.

This role is crucial to the operations of the charity and as such this person must be an excellent ‘multi tasker’, a genuine team player and happy to get involved with all aspects of a busy day-to-day office environment.

This is a varied role which can swap between processing financial information and inputting key data into our systems to dealing with supporter, public and volunteer... enquiries.

Two days at the Greyhound Trust will never be the same, but you can be assured that your role is key to every retired racing greyhound that we are trying to find a home for – you will be at the heart of the operations that support the homing of these greyhounds when they retire from racing.

Key responsibilities include:

Ø Receiving and handling enquiries and phone calls from the public, supporters and suppliers.

Ø Processing donations, fundraising income and supporter information.

Ø Downloading reports from and accurately inputting and maintaining data on a computerised accounting system (SAGE), and CRM database including Gift Aid.

Ø Inputting branch returns using a computerised system called Branch Log.

Ø Recording of daily transactions, creating postal journals with correct coding and posting into SAGE as needed.

Ø Assisting in the preparation of the monthly invoice payment runs.

Ø Assisting in month end and nominal control reconciliation as needed.

Ø Assisting the Finance Officer with requesting creditor statements and chasing for missing invoices.

Ø Understanding and identifying where payments have come from to aid Finance Officer’s reconciliation of bank statements.

Ø Monitoring of GRS income and chasing for outstanding bond monies

Ø Processing of Branch Grant applications.

Ø Ordering microchips and flea and worming treatments for Branches.

Ø Assisting with maintaining the webshop for Greyhound Events Ltd which could include identifying and ordering products and ensuring the web shop is up-to-date and accurate.

Ø Ensuring stock is available for events and high demand seasonal products.

Ø Liaising with the existing outsourced warehouse and fulfilment function for Greyhound Events Limited, including processing refunds, responding to stock enquiries, out of stock products etc. as needed.

Ø Supporting the development of in-house fulfillment requirements for Branches and general shop / online sales.


Ø Various reception duties including sorting and distributing incoming and outgoing post, welcoming visitors and providing refreshments.

Ø Organising and storing paperwork, documents and computer-based information in line with GDPR policy.

Skills and experience we need from you:

Ø Foundation accounting skills required.

Ø At least 1 years’ experience of working in an Accounts environment or role

Ø Proven IT skills with various software packages including Word, Excel, Outlook, SAGE and basic database use

Ø Experience of working in a busy, office environment

Ø Good accuracy and attention to detail

Ø Excellent verbal and written skills and an engaging manner

You will be:

Ø Professional, proactive, positive and enthusiastic, with a strong work ethic and “can do” attitude

Ø A good communicator with demonstrable interpersonal, written and typing skills

Ø Motivated and organised, able to manage individual time and multiple tasks effectively

Ø Capable of handling stressful situations while maintaining a positive demeanour

Ø Committed to delivering high standards of customer service

Ø A genuine team-player, committed to delivering high standards of customer service

Ø Happy and content to be in a position of a very varied nature.

Ø Genuinely happy to complete a wide variety of tasks to ensure that the office environment is welcoming – including managing visitors (tea making, arranging sandwich lunches etc.)

Ø Able to exhibit excellent discretion and adhere to professional standards and confidentiality.

Knowledge and experience of the charity sector is desirable, and candidates should have empathy and enthusiasm for the objectives of the Greyhound Trust. As a Volunteer led organisation, there will be times when either workload or our structure means that work to assist with meetings, events etc would be outside of normal working hours and would involve the post holder being required to be present onsite so flexibility is key to this role. This post and its role requirement will develop with the needs of the charity.

Job Type: Full-time

Pay: £23,000.00-£25,000.00 per year

• Company pension
• Free parking
• On-site parking
• Work from home

• Monday to Friday

Work Location: In person

Reference ID: GT/2024/CSFA
Horley UK


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