• Deputy Company Secretary London
  • Mott MacDonald in London, , United Kingdom
  • jobs
  • 1 week ago

jobs description

Mott MacDonald

We’re a global engineering, management, and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.

Our values: Progress, Respect, Integrity, Drive, Excellence.

About the business unit 
Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach. 

Overview of role

The Legal Department is a busy... international team of professionals with experts based in the UK, Dubai, India, Singapore, Australia, Canada and the US. The UK legal team deals with a variety of legal issues that arise daily in a company the size and complexity of Mott MacDonald and the global team is headed by our Group General Counsel, a practising solicitor with over 30 years of legal experience. Our role is to serve our internal clients, the Mott MacDonald project teams from various business sectors, by providing commercially focused legal advice and support.

The role will be based remotely and in our Renaissance House, Croydon office which is a few minutes’ walk from East Croydon station with extensive network links to London, Surrey and Sussex. You will be an important member of the friendly Legal team which extends internationally.

The Legal and Corporate Secretarial team provides the legal and corporate services for all Group companies by working as an integral part of the business to help achieve Mott MacDonald’s strategy by ensuring the smooth running of good corporate governance and compliance of all Group companies. As a Deputy Company Secretary, you will be managing a team of two who will support this role in the provision of company secretarial services throughout the Group. The role involves dealing with a varied day-to-day workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. In return, you can look forward to all the responsibility and involvement of an integral role, providing you with a fantastic opportunity to further develop your career with global exposure. This position requires a company secretarial or legal professional with strong communication skills with the ability to communicate and liaise with all levels of the business including senior stakeholders and the Board of Directors.

The successful candidate will be able to assist as part of a team with the following duties:
• The role reports to the Group General Counsel and Group Company Secretary within the Legal department.
• Appointed Company Secretary to multiple UK based subsidiaries and main trading company of the Group.
• Take ownership of all core company secretarial duties for the UK based entities (annual compliance work, board and shareholder resolutions) maintain Group diary of all important events throughout the year. Proactively plan projects and update the General Counsel in a timely manner on the same during weekly meetings.
• Advise on internal processes and controls around approvals of local appointments, changes to corporate structure of international subsidiaries, branches and similar.
• Document preparation:
• Ability to draft board minutes, resolutions, review usual accounting documents and provide input along with other departments for the UK based companies.
• Ability to advise on the Articles, terms of reference, Trust deeds, Companies Act, and other relevant laws where required
• Ability to review, exercise judgement and provide input for documents prepared by external support in relation to overseas subsidiaries to ensure that documents are legally ‘sound’ and requests internally approved such as issue of dividends, AGMs, changes to board structures, bylaws, capital etc.
• Preparation of powers of attorney based on standard template and drafting non-standard powers, advise on externally prepared documents for non-UK jurisdictions that documents meet corporate governance in terms of restricted delegations and other internal controls criteria.
• Arrange execution of legal documents (NDAs, contracts, deeds etc), ensure that they are pre-approved in line with corporate governance and existing internal controls are in place.
• Administer legal documents to be notarised, legalised and apostilled for use in foreign jurisdictions.
• Oversee or administer necessary filings with Companies House.
• Assist the Group General Counsel and the Group Finance Director with drafting of the Governance section and Director’s report of the annual report for the UK main companies subject to extended reporting. Proactively monitor new regulations impacting development of Corporate Governance in the UK and the Group. Discuss with the General Counsel any immediate changes.
• Support bids by providing statutory documentation.
• Support annual Group audit where required.
• Provision of KYC, and other documents as requested from the divisional business units.
• Assist with communications relating to the Group’s shareholders.
• Lead team at the AGM and other similar projects.
• Proactively work with Group Marketing Department to ensure Group Corporate Structure and list of entities on internal website is accurate for external use (bids, KYC etc) and share updates about any changes.
• Manage Company Secretarial budget, annual contracts and relationships with service providers.
• Assist with the entity consolidation programme (corporate transactions in the UK and internationally including incorporations, dissolutions and restructurings.) in liaison with other Group support departments.
• Ad-hoc long-term projects, assisting and supporting the Group General Counsel as and when required.
• Pro-actively contribute to the success, high performance and development of the company secretariat team as a whole.

About you
To join our legal team, you will need to be qualified to degree level with a keen interest in the law. Previous experience working in a company secretariat team or law firm is required and ideally you should have working knowledge of Company Secretariat with 3-5 years of work experience in the field.

You need to have a high level of attention to detail when working under pressure and display a commitment to excellence. You'll be highly adaptable and proactive as well as self-organised and motivated to lead a team and provide a great service.
You will need to manage a team of three, take part in recruitment and evaluation processes as well as provide consistent support to junior team members.
You'll have IT skills in Microsoft office applications and be able to demonstrate a commitment to self-development where required. You will also need to demonstrate excellent team working skills.

Candidate specification:
• Reliable, robust, confident and self-motivated.
• Strong interpersonal skills and confident in dealing with senior executives.
• Ability to use initiative, have sound judgement and a willingness to take responsibility with the ability to maintain standards even under pressure.
• Personable and professional and shares knowledge/experience with the team.
• Understands the importance of working with confidential information.
• Knowledge of Diligent entities (useful but not a required as training can be provided).
• Ability to follow guidelines and processes with excellent attention to detail.
• Proven experience of prioritising and working to deadlines, with the ability to work in a fast-paced environment.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.


We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at [email protected] and we will talk to you about how we can support you.

Agile working

Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.

We offer some fantastic benefits including:

Health and wellbeing
• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Financial wellbeing
• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

Enhanced family and carers leave
• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development
• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes
• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here
London United Kingdom (+1 other)


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