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  • Office Manager and EA to Global CEO Singapore
  • Fosun Hive in Singapore, , Singapore
  • jobs
  • 1 week ago

jobs description

Office Manager and EA to Global CEO

Responsibilities:

Office Manager - General Admin 60%
• Liaise with company secretary and compliance advisor to fulfill all the filing and compliance requirements; Scheduling of appointments, coordination of meeting and recording the meeting minutes
• General support the Singapore office daily operation, and coordinate with HQ different functions on the local execution
• Handle the office relocation and logistics to ensure a smooth movement and employee's settle down
• Ensure all Group policies, rules and regulations are always complied with
• Perform day to day secretarial support to the assigned leader and visiting executives as appropriate
• Reinforcing operational support best practices to new joiners and existing workforce efficiently
• Providing necessary guidance to local team on filling Group OA system, following expense policy, and submitting of the travel and expenses reports
• Visitor/telephone screening and handling of internal... /external correspondences.
• Coordinating on IT / system support to local members in compliance with MAS regulations
• Perform ad hoc assignments as required, productively undertaking a substantial workload without sacrificing quality

EA to Global CEO 40%
• Meeting set up and coordination
• Travel arrangement and schedule planning
• Other duties as assigned

Qualifications:
• Driven multi-tasks dedicated to achieving high levels of efficiency and communication
• Effective time management and planning skills
• Proven experience of at least 3 years as an executive assistant, outstanding communication/interpersonal skills and detail oriented
• Proficiency in Microsoft word, Excel and outlook
• Full professional proficiency in English, capable of reading and writing Mandarin (Japanese oral is a plus
Singapore

salary-criteria

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