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  • 5 days ago

jobs description

Position: Legal Assistant (Commercial Real Estate)

Location: Downtown Toronto (Hybrid Work Environment - 3 days onsite)

Quantum Management Services is working with a prestigious downtown law firm to recruit a highly efficient Legal Assistant. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.


- Handle administrative tasks related to files, such as conflict checks, file openings and closings, docket entry, filing, and accounts.

- Manage calendars, including setting up various reminder systems for deadlines and appointments, and coordinating meetings, deadlines, and appointments.

- Facilitate communication and follow-up on practice and some personal matters with various individuals.

- Liaise with clients to schedule meetings, manage administrative issues, and generally coordinate client-facing matters.

- Produce documents for large commercial real estate... transactions, including acquisitions, dispositions, financings, and joint venture transactions.

- Draft requisition letters and responses, prepare off-title inquiry letters, and communicate directly with various governmental agencies for due diligence matters.

- Interact directly with clients, financial institutions, governmental agencies, land registry offices, and title insurance companies on an ongoing basis.

- Utilize Teraview to submit or search for transaction-related information.

- Prepare reporting letters and/or closing record books for distribution.

- Manage administrative matters pertaining to commercial real estate transactions, such as preparing critical dates lists, wire transfers, cheque requisitions, and similar tasks.


- At least 2 years' prior experience as a Legal Assistant, preferably in commercial real estate law.

- Completion of a relevant post-secondary Legal Assistant or Law Clerk program.

- Proficiency in Conveyancer and Teraview.

- Flexibility to work overtime as needed.

Please send your resume to Morgan McKenzie at [email protected].

REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity
Toronto ON


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