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  • 5 days ago

jobs description

About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

We are looking for a competent, skilled and experienced Human Resource Assistant to work in Uganda.

Job Summary:
The Human Resource Assistant will be reporting to the Key Accounts Executive, supporting the attainment of Q-Sourcing strategy by handling all HR & Administration related issues of both casuals and contractual staff at the client workplace.

• Responsible for supporting the attainment of Q-Sourcing strategy by handling all HR & Administration related issues of both casuals and contractual staff at the client workplace such as contracting, placements, welfare, performance management and reporting.
• Ensuring compliance to EHS guidelines and conformity to both QSL internal policies and client’s service level Agreements
• Participate in the... recruitment, selection and placement of workforce as may be required from time to time.
• Ensure proper onboarding of both casual and contractual staff, ensure contractual terms & obligations are duly acknowledged, and adhered to, and that all staff have job descriptions.
• Manage the teams to deliver by setting performance targets and reviewing the reward systems as may be approved from time to time.
• Overall administrator of Service level standards/contract between client & QSL thus ensure such contractual standards in terms of turnaround time, quantity and quality are enforced from time to time. (e.g., Billings/invoice follow up, reviews, client reports, staff-payments, contracts etc.)
• Managing risks to life, property & working environment through compliance with Occupational and Environmental Health & Safety standards in all operations and process flows.
• Handle all HR & Administration requirements due to both the casual & contractual staff such as;
• Managing their welfare like meals and working time.
• Medical insurance and site clinic for occupational injuries.
• Scheduling for leave and adherence to the leave plan without causing compromise to the service expectations.
• Handle payments for casual staff as per contract and monthly payments to contractual staff. Ensure all payment issues are addressed and pay slips are issues for accountability.
• Project Budgeting and Monitoring for payments, petty cash and other requirements and ensure accountability and value for money for the project.
• Manage all workplace conflicts and grievances within time and escalate where appropriate.
• Document all project meetings with the client and ensure that feedback is well recorded, acted upon and escalated to management in a timely manner.
• Monitor staff attendances, time management and ensure staff performance (productivity) as expected.
• Reporting, escalating incidents and ensure preventive approaches by way of observations and proactiveness.
• Being a performance coach and mentor to the team and motivating them to deliver as required.
• Develop and submit monthly reports to the Project Manager as may be required.

Mandatory Requirements
• Degree level education preferably in, Human Resource Management, Social Science, or Industrial and organizational Psychology.
• Technical experience in managing teams.
• Good planning, organization & teamwork skills with the ability to work well with others, lead and motivate teams.
• Excellent people/interpersonal skills.
• Excellent negotiation skills.
• Attention to detail and good observation.
• Excellent problem solving and decision-making skills.
• Person of high integrity.
• Good presentation and reporting skills.
• High degree of business and or professional networks.
• Basic knowledge of the Uganda labor laws
Added Advantage
• Certification in any Project Management; PRINCE2, PMP, or similar project management methodologies.
How to apply:
All candidates who meet the criteria outlined as above should submit their applications under the job vacancy “QSSU-HA-HUMAN RESOURCE ASSISTANT”
The deadline for applications is not later than 05:00 pm, Monday,13th May 2024
Only shortlisted applicants will be contacted.
Kampala Uganda