• Junior Administrative Assistant (M/f) - Luxembourg
  • Randstad Luxembourg in Luxembourg, , Luxembourg
  • jobs
  • 1 week ago

jobs description

Randstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential. We are currently looking for a: Junior Administrative Assistant (M/F) The Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department. Your mission: · Organising meetings in Luxembourg with external counterparts. · Organising business trips and preparing the relevant expense reports. · Preparing presentations, due diligence dossiers and letters to external counterparts. · Preparing, distributing, and following up reports and notes, incl. overview tables and quarterly reports when needed. · Organise team meetings... take & dispatch meeting minutes. · Drafting routine correspondence and edit materials. · Undertake related electronic (using the internal data storage system) and paper filing. · Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams' assistants and other interfaces. · Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses. · Follow up on internal documentation throughout the approval process. · Produce and process counterparty consultation letters as required by the organisation procedures. Your profile: · Certified secondary level education. · Any additional certifications indicating specialisation would be an advantage. · Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint). · Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage. · Excellent organisational skills. · Excellent prioritisation skills. · Excellent team spirit and interpersonal skills. · Excellent verbal and written communication. · Strong sense of responsibility and initiative. · Ability to work reliably and accurately under pressure. · Strong personal commitment. Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their ...



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