• Records Management Specialist Ontario
  • Apex Systems in Ontario, , Canada
  • jobs
  • 1 month ago

jobs description

Records Management and Business Continuity Specialist

Apex Systems is a global IT services provider, and our staffing practice has an opening for a Records Management Consultant with experience in retention, records testing, and business continuity to place at our client, a Big 5 bank.

Client: Big 5 Bank

Location: Downtown Toronto, 1 day in office

Duration of Contract/Perm: 3-month contract with possibility to extend.

Hours/week: 37.5 hrs

Start date: May 2024

Application Process: It is best to apply via the medium on which you are seeing this posting. If you encounter technical difficulties submitting your resume, please send a Word version of your resume to Diana Baraky at [email protected].

Job Description:

In this dynamic role, you'll wear two hats: overseeing the organization's records retention program and contributing to a resilient business continuity plan. You'll ensure legal compliance and operational efficiency while safeguarding vital records and processes in... case of unforeseen events.


Records Retention:
• Develop, implement, and maintain a comprehensive records retention schedule.
• Classify records according to legal, regulatory, and business needs.
• Oversee the secure storage and disposition of records according to retention schedules.
• Manage the migration of physical records to digital formats (if applicable).

Records Testing:
• Conduct periodic reviews of the records retention program for effectiveness.
• Test the accuracy and accessibility of stored records through sampling and retrieval exercises.
• Identify and address any gaps or weaknesses in the program.

Business Continuity:
• Collaborate with cross-functional teams to identify critical business functions and data.
• Assist in developing and documenting business continuity plans for potential disruptions.
• Ensure records management practices are integrated with disaster recovery procedures.
• Test and refine business continuity plans through simulations and exercises.

Additional Duties:
• Stay current on legal and regulatory requirements regarding record retention.
• Educate and train staff on proper records management procedures.
• Utilize relevant software tools for managing and tracking records.
• Maintain clear and accurate documentation of all processes.

• Bachelor's degree in Information Science, Library Science, Business Administration, or a related field (preferred).
• Minimum of 2-3 years of experience in records management or a related field.
• Working knowledge of records retention regulations and best practices.
• Experience with document management systems and recordkeeping software.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Project management experience a plus.
• Familiarity with business continuity planning principles is beneficial.

Nice to Have:



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