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  • 1 month ago

jobs description

The Shared Services Unit of The United Church of Canada is seeking an individual to fill the role of Records and Information Lead on a permanent full-time basis (35 hours/week).

The Shared Services Unit brings together all of the shared services offered nationally and includes:  Human Resources, Payroll Services, the governance and administration of the Pension Plan of The United Church of Canada, Group Insurance administration, Archives, GCO Administration, Legal and Incorporated Ministries. They ensure that policies established by the General Council are upheld and that federal/provincial employment standards are met.  

The United Church of Canada Archives, located at 40 Oak Street in Toronto, ON, consists of the General Council Archives and the Ontario Regional Council Archives. The Archives collects the records of the Regional Councils, Communities of Faith, former Conferences, presbyteries and local church records from Ontario and the organizational records of the General... Council office, antecedent denominations, inter-church material and personal and private material. 

Position Purpose:

The Records and Information Lead ensures that all records of the General and Regional councils offices are properly stored, accessed, and managed in a secure manner and ensures compliance with legal requirements and regulations regarding the storage, access, retention and use of information. They support and train end-user staff to manage information through retention and disposition periods to preserve the records and history of the United Church of Canada.

Primary Areas of Responsibility Include:
• Records Management: Leadership, Training and Support (40%): Provide leadership for the lifecycle of records and content throughout the General and Regional councils offices.
• Records Management: Administration (40%): Complete implementation of and manage the Electronic Document Records Management System (EDRMS).
• General Support and Administration (20%): Report, when required, to Regional Executive Ministers on records management progress and issues; reporting to the Information Management and Technology Steering Committee (IMTSC) when requested; Prepare reports on work activities weekly or as required.

• Masters of Information Studies degree with a focus on records and information management or suitable equivalent, and higher certification such as Certificate of Records and Information Management or Certified Records Manager;
• Digital Archivist certification, training or suitable experience is preferred.
• Minimum 3 years of work experience as a records coordinator or equivalent;
• Familiarity with the ethos, structure, and practices of The United Church of Canada; a working knowledge of the history of The United Church of Canada and its predecessors, particularly in Ontario is an asset;
• Experience training end-users, communicating technical information to non-technical staff as well as developing and leading training programs is an asset;
• Working knowledge of Records and Information Standards and best practices such as the Electronic Records as Documentary Evidence, ISO 154819, 30300, 23081, 19005, MoReq2010;
• Knowledge of relevant legislation and/or policies that guide access or restriction to records, specifically copyright and privacy;
• Computer skills in the use of various software applications - Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, Adobe, Knowledge of AtoM and Archivematica.  Proficient in Microsoft 365, and a strong understanding of SharePoint functionalities and administration;
• Advanced experience using SharePoint as an electronic records management system would be considered an asset;
• Knowledge of Records Management systems, Enterprise Content Management (ECM) systems; databases and metadata standards;
• Knowledge of digital preservation tools and workflows;
• Strong communication skills, both written and verbal, analytical and time management skills; and
• A motivated self-starter, comfortable learning new tools, working remotely from a collaborative team;
• Alignment with the vision and values of The United Church of Canada – respect, integrity, passion and diversity.

Working Conditions

The United Church of Canada has adopted a hybrid workplace model, providing flexibility for this position, working off-site and in The United Church of Canada Archives located at 40 Oak Street in Toronto, Ontario, as required. Sitting and viewing a computer screen for long periods, keyboarding/using voice recognition software, intermittent physical activity including sitting, standing, and being on the phone for long periods, personal mobility (with or without reasonable accommodation) which permits the employee to physically handle collections, open doors, navigate stairs, and occasionally lift to 40 pounds will be required. Attendance of meetings at the General Council Office (3250 Bloor Street) as required. Occasional additional hours may be required. 

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.


The target hiring range for this position is $67,516.87 to $76,949.73 with the ability to progress to a maximum of $90,022.47 This is based on category 7 on our salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package
Toronto ON


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