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2. General Objectives
The objective of this position is to provide local coordination and day-to-day management of project activities to ensure the successful and efficient implementation of phases II and III of the “Modernization of Customs Clearing Agent Licensing” project.
3. Scope of Work
The position’s activities shall include, but are not limited to the following:
• Providing management services to facilitate the day-to-day implementation of the Project in Zambia in accordance with the Alliance’s goals;
• Coordinating Project activities and liaising with Zambia government officials, private sector stakeholders, training institutions, and relevant non-government organizations;
• Coordinating with CIPE management and CIPE technical consultants on the implementation of the program and developing strategic plans;
• Providing support as Alliance Secretariat to the Project Working Group, organizing and convening monthly public-private meetings
• Supporting regular... missions from CIPE project management and international technical experts;
• Meeting with visiting delegations from private and public stakeholders supporting the Project’s implementation;
• Nurturing and maintaining relationships with other World Trade Organization Trade Facilitation Agreement-related programs in Zambia; and
• Coordinating with the Alliance’s Monitoring and Evaluation officers in the collection and analysis of data on the progress and implementation of the Project.

4. Specific Activities
It is expected that the consultant will conduct, as a minimum, the following activities:
• Arrange consultations with the private sector throughout the execution of the project.
• Provide technical and logistical support to any individual consultant or consulting firm hired during the implementation of the project.
• Prepare monthly and quarterly progress reports highlighting the activities conducted, challenges faced, propose solutions, and monthly and quarterly objectives.
• Support the development of terms of reference for the activities identified in the project plan.
• Prepare, maintain and follow up on meeting minutes.
• Participate in evaluation committees to evaluate technical and financial proposals as needed.
• Co-lead project review exercises designed to adjust, organize and streamline project procedures/schedules/plans, highlighting the activities that will impact on project implementation.
• Monitor progress on all deliverables and outputs identified in the project.
• Ensure effective coordination between ZRA, private sector representatives from ZCFAA, ZAFFA, CCFFAZ, SFFAZ, the Alliance team, and any individual consultant and consulting firm hired during the implementation of the project.
• Participate in regular project evaluation and review meetings to identify current and future bottlenecks/challenges/risks and to develop and initiate resolutions.
• Document all changes requested to project scope, schedule, and budget.
5. Duration of Assignment
The duration of the contract is until December 2024. Applicants that are only available part-time will be considered on a case-by-case basis as well. Expected start date: Immediate.
6. Reporting Arrangements
The selected candidate will report to CIPE’s Program Officer for Trade. The candidate will also work closely with the Chair of the Project Working Group.
7. Administrative and Logistical Arrangements
• Candidates should already reside in or around Lusaka
• Office space will not be provided by CIPE
• Meeting space for monthly Project Working Group meetings will be provided on a rotational basis by the members of the Project Working Group in Lusaka, Zambia
8. Payment Schedule
For the performance of duties outlined in this Terms of Reference, the consultant will be paid monthly.

9. Technical Profile of Candidate
• Minimum Bachelor’s degree in Political Science, Economics, Business, IT or another relevant
• At least 5 years demonstrated experience in trade or public sector reform
• At least 5 years demonstrated experience in donor-funded project implementation and coordination
• Previous experience working for or with the Zambia Revenue Authority (ZRA)
• Familiarity with the Customs Clearing Agent industry and the role and responsibilities of a Customs Clearing Agent
• Previous experience in project monitoring and evaluation (M&E)
• Sound working knowledge of project management techniques, tools and
• Proficient in Microsoft Office Suite
• Experience working both independently and in a team-oriented, collaborative environment is essential
• Strong written and oral communication skills in English

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree
Lusaka Zambia


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