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  • 1 month ago

jobs description

Office Manager/Secretary : Salary: Competitive- Location: Madrid- Contract Type: Permanent The Vacancy Responsibilities Duties will include : Meeting and greeting visitors and clients. Setting up meetings, seminars and client appointments. Managing meeting rooms - including provision of refreshments if required. Overseeing incoming and outgoing post. Managing office equipment and inventory, including stationary orders. Organising maintenance for office equipment and machinery, with assistance from Facilities. Enforcing office protocols. Minimising office expenditure. Health and safety inspections - training will be provided. Liaising with maintenance contractors/cleaners/landlord, with assistance from Facilities. Producing accurate reports, letters and other documents in accordance with Hollis standard formats, meeting any agreed deadlines. Accurate and up to date filing of correspondence and other documentation. Providing dedicated secretarial and administration support to fee... earners including minute taking. Liaising with other operational departments such as BD, HR, BT&T, Finance, A&C. Adhoc translation of documents. Planning, monitoring and control of own workload. Managing own and fee earners diaries efficiently. Processing expense claims and travel arrangements for fee earners. Operating a variety of standard office equipment, including photocopier, telephone, binding machines and CD burning equipment. Other ad-hoc secretarial and administration responsibilities. Working within a team and assisting other members of the business support team to ensure efficiency of the department is kept to a maximum. Requirements : Experience with diary and inbox management Accurate typing speeds, minimum 50-55 wpm Experience of working with Microsoft Outlook and Teams would be an advantage but not essential At least 1 year experience within a similar role Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential A professional and can-do attitude Self-motivation, flexibility and the ability to prioritise, multi-task and meet deadlines. Excellent organisational abilities and a good eye for detail Languages - must be fluent in Spanish and English, other European languages also desirable (German/Dutch/French). The Company Hollis is a leading international, independent real estate consultancy. We work with owners, occupiers, developers and funders, across both private and public sectors, to help them get more out of their real estate, at every stage of the property life cycle. We’re a multi-skilled team of surveyors, engineers, technical specialists, consultants and project managers operating across the UK, Ireland, Germany, Spain and The Netherlands. We have a unique way of working and believe that people do things better by doing them together. We aim to do the right thing, be clear, transparent and find some fun along the way. Why join us? We are hardworking, progressive, successful and fun. We’re independently-owned and independently-minded, not afraid to give honest advice or to be ourselves. We strive to achieve the right balance for you, delivering excellent client service whilst supporting you in fulfilling your potential and achieving your goals. We offer a highly competitive salary and a generous benefits package including: Life assurance and private medical insurance Season ticket loan 5% Employer pension contribution 25 days of holiday and an extra day off on your birthday Cycle to work scheme, retail vouchers, gym discounts and more Happy to consider flexible working arrangements EV car scheme Longevity awards We are a sociable bunch and host pay day drinks, quarterly lunches, quiz nights and cultural and sporting activities to socialise and have fun with your colleagues. We also love giving back and take part in numerous charity events all over the country throughout the year
Madrid Spain

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