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  • 1 month ago

jobs description

Scope of Works

My role is providing support andassistance to ensure the smooth functioning of the executive's office. Here are some key responsibilities and aspects of role:

Calendar Management: Organize and manage the Principal's schedule, including appointments, meetings, and events. Ensure the Principal is well prepared for each commitment.

Communication: Act as a liaison between the Principal and other team members, guests, and external contacts. Handle incoming calls, emails, and correspondence on behalf of the Principal.

Travel Arrangements: Coordinate and arrange travel plans, including flights, accommodations, and transportation, considering the Principal's preferences and the demands of the schedule.

Documentation and Record Keeping: Maintain and organize important documents, records, and files. Ensure that necessary materials are readily available for meetings and presentations.

Meeting Coordination: Schedule, prepare agendas, and coordinate logistics for meetings... Take minutes when required and follow up on action items to ensure completion.

Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality in all matters related to the Principal's office.

Task Prioritization: Assist in prioritizing tasks and projects to ensure that thePrincipal's time is optimized for maximum efficiency and effectiveness.

Project Support: Provide assistance on various projects as directed by the Principal. This may involve research, data analysis, and coordination with different departments.

Problem Solving: Anticipate potential issues and proactively address them. Act as a troubleshooter and find solutions to challenges that may arise in the Principal's absence.

Representative Role: Act as a representative of the Principal when dealing with internal and external stakeholders. Maintain a professional and positive demeanor in all interactions.

Follow-Up: Ensure that tasks and projects assigned by the Principal are completed in a timely manner. Follow up on outstanding items and provide regular updates.

Continuous Improvement: Identify opportunities to streamline processes and enhance the efficiency of the Principal's office. Propose and implement improvements where possible.

• Knowledge and Benefit of Understanding process & Working Result
• International standard - World Class
• Collaboration with the Principal & Artisan

Deskripsi Pekerjaan

Requirements :
• Candidate must possess at least a Master's Degree / Post Graduate Degree, Architecture, Finance/Accountancy/Banking, Human Resource Management, Linguistics/Languages, Secretarial or equivalent
• At least 2 year(s) of working experience in the related field is required for this position
• Preferably Supervisor / Coordinators specializing in Secretarial/Executive & Personal Assistant or equivalent
• Full-Time position(s) available
Bali Indonesia


Apply - Sekretaris ( Secretary ) Bali