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  • 1 month ago

jobs description

Company Overview:

Krypton Technologies is a dynamic and innovative IT technology company dedicated to providing cutting-edge solutions to our clients. We specialise in various IT and Support Services, CCTV Installations, Cybersecurity solutions, Internet Service Provision, Domain and Hosting. As we continue to grow, we are seeking a proactive and organised Office Administrator to join our team to oversee our efficient daily operation.

Position Overview:

The Office Administrator will be responsible for managing administrative tasks and providing support to ensure the efficient operation of our office. This role is pivotal in maintaining a productive and organised work environment, hence enabling our team to focus on delivering exceptional services to our clients.

Key Responsibilities:

General Administrative Support:
• Manage incoming calls, emails, and inquiries, redirecting them appropriately.
• Maintain office supplies inventory by checking stock to determine inventory level... anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Coordinate office activities and operations to maintain efficiency and compliance with company policies.

Facility Management:
• Oversee the maintenance of office facilities, including liaising with building management for repairs and maintenance as needed.
• Ensure the office environment is clean, safe, and conducive to productivity.

Document Management:
• Organise and maintain electronic and hard copy filing systems.
• Assist in the creation and distribution of documents, reports, and presentations.
• Ensure confidentiality and integrity of sensitive information.

Calendar, Events and Meeting Management:
• Schedule meetings and appointments, ensuring proper coordination of calendars.
• Assist in planning and organising company events.
• Prepare meeting rooms and necessary materials for meetings, including technical setups for virtual meetings.

Travel Arrangements:
• Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation when necessary.

Financial Administration:
• Assist with processing invoices, expense reports, and other financial documents.
• Maintain records of office expenses and budgets.

Human Resources Support:
• Assist with the onboarding process for new employees, including preparing paperwork and coordinating orientation schedules.
• Maintain employee records and assist with HR-related tasks as needed.

Communication and Correspondence:
• Draft and distribute internal communications, memos, and announcements.
• Assist in drafting and proofreading correspondence such as letters, emails, and reports.

Vendor Management:
• Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
• Obtain quotes, negotiate contracts, and maintain vendor relationships.
• Process invoices and ensure accurate and timely payments.

General Office Support:
• Provide general administrative support to all departments as required.
• Assist with special projects and initiatives as assigned by management.
• Handle ad-hoc tasks and requests to support the overall efficiency of the office.

Qualifications:
• A high school diploma or equivalent is required.
• Additional certification or training in office administration or related fields is preferred.

Experience:
• 1-2 years proven experience as an office administrator, office assistant, or relevant administrative role.
• Familiarity with IT systems and terminology is advantageous.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Knowledge of basic accounting principles and experience with financial administration tasks is a plus.
• Knowledge of basic HR procedures and office management practices is a plus.

Personality:

The candidate must be/have:

· Customer focussed.

· Excellent organisational and multitasking abilities with a keen eye for detail.

· Meticulous and Honest.

· Excellent written and verbal skills.

· Strong communication and interpersonal skills, with the ability to interact effectively with staff at all levels.

· Ability to prioritize tasks and manage time efficiently in a fast-paced environment.

· Self-driven and able to work without supervision.
• Ability to maintain confidentiality and handle sensitive information with discretion.

· Ability to handle stress.

· Be able to think in and out of the box.

Working Hours:

· Monday to Friday 8am to 5pm

Remuneration:

· R10,000 – 12,000 CTC depending on Capability and Experience

Email your CV’s to: recruit@krypton.co.za

Kindly include the reference OAD524 in the subject field

Applications closing date: 31st May 2024
Cape Town South Africa

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