• jobs
  • 1 month ago

jobs description

Reference: PE000480-GS-1

Our client a large Agricultural Concern in the Citrus Farming and exports industry is looking for someone unique.

Office Manager with a bit of of finance experience and HR behind their name

Situated in Patensie

She will manage a team and have the assistance of general managers to assist in all procedures.

The position is in Patensie Eastern Cape

Duties & Responsibilities

Office Manager Job Responsibilities:

• Responsible that the payroll is maintained and executed timely, accurately, and according to statutory requirements.
• Handling any payslips queries. Assisting production manager with queries/problems re all employees.

• Organize appointments and meetings
• Maintain calendars and schedules
• Manage travel arrangements
• Prepare and distribute minutes of meetings
• Arrange and prepare presentations
• Prepare and distribute correspondence
• Compile and present special reports

Data Management
• Create and maintain databases
•... Timely and correct capturing of all farm related data
• Organize retention, protection, retrieval, transfer and removal of records
• Ensure the security of data

Audits and Registrations
• Continuous inspections, maintenance, and compliance of all audit processes:
• The collection of data, the keeping of records, and the general overseeing of the audit processes of all the farming units.
• Coordination and timely registrations for the export of fruit.

Policies and Procedures
• Evaluate existing procedures
• Design and implement procedural improvements
• Prepare materials describing procedures and standards
• Communicate changes in policies and procedures
• Ensure adherence to policies and procedures by staff members

Office Efficiency
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Completes operational requirements by scheduling and assigning employees; and following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.

Staff Management
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

HR Responsibilities
• Intake of new employees
• Documentation: Disciplinary hearings, IOD’s
• Hostel responsibilities: Administrative
• General assistance to all staff
• Assist HR Manager where necessary

Self Achievement
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; and initiating corrective actions.

Communication and Team Effort
• Good communication, both written and verbal, all of which must be accurate, efficient, friendly, and professional at all times. Interpersonal skills play a large role in being an office manager. You'll be required to have a positive attitude, greet visitors, and engage in teamwork and accomplishment in related results.

Package & Remuneration

R 20000 - R 25000 - Monthly plus Housing, Wi-Fi, Incentives
Gqeberha South Africa


Apply - Office Manager Gqeberha