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jobs description

Hardship LevelH (no hardship)

Family TypeFamily

Family TypeFamily

Residential location (if applicable)

GradeNOC

Staff Member / Affiliate TypeNational Professional Officer

ReasonRegular > Regular Assignment
Remote work acceptedNo

Target Start Date2024-02-01

Job Posting End DateNovember 23, 2023

Standard Job Description

Communications Officer

Organizational Setting and Work Relationships
In line with its Global Communications Strategy, UNHCR requires skilled communications professionals to conceive and execute a range of activities that help us lead the narrative on forced displacement, generate empathy and mobilize action. This body of work spans communications strategy and coordination, news and media relations, multimedia content production, social media engagement, Goodwill Ambassadors and other influencers, public outreach and campaigns, fundraising, analytics and brand.
UNHCR's Communications Officers need to cultivate a keen understanding of our target audiences... including an up-to-the-minute grasp of the methods and tone of voice that resonate deeply, win trust and spark quality engagement. They must be vigilant about editorial and journalistic standards, attentive to protection concerns and political sensitivities, and focused on communicating successfully with key demographics. These audiences will vary by location, language and platform, among other factors, as well as whether the aim is to inform, advocate or raise funds.
Communications Officers' functions, working relationships and skills specializations differ depending on language, location, grade, and whether they sit within a country operation, a regional bureau or the Global Communications Service. UNHCR's primary target audiences include public, media and policymakers, while our main partners and influencers include peers and private sector, trusted figures and our own workforce. Some communicators will focus mainly on news and media relations, for example, while others will produce multimedia content, manage social media accounts or lead advocacy campaigns. Forging partnerships with media outlets that reach target audiences is a central role for all Communications Officers.
All Communications Officers are expected to work strategically in support of UNHCR's operational and communications objectives for their geographic area of responsibility (AoR) as well as global priorities. Communications approaches should reflect our core values as an organization that is caring, trustworthy, proactive, outcome-focused and responsive. This will reinforce UNHCR's role as the lead agency that protects refugees, internally displaced and stateless people and mobilizes action to provide solutions.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Support the development and implementation of communications strategies for countries, situations and special projects; identify thematic priorities and target audiences to meet UNHCR's global communications objectives.
- Monitor news and popular trends to insert UNHCR's messaging into ongoing conversations; identify key moments for proactive communications.
- Forge strategic partnerships with individuals and organizations who can help produce and promote UNHCR content, activities and messaging as well as provide research insights to improve communications; promote the work of engaged businesses and civil society actors.
- Contribute to development of news-driven and authoritative content to lead the narrative on forced displacement and show UNHCR's impact (e.g. interviews, press releases, flagship reports, speeches), create emotive storytelling to generate empathy (e.g. stories, multimedia content) and mobilize action by signposting concrete steps people can take to help refugees (e.g. digital diplomacy, action-driven campaigns, fundraising).
- Ensure content created reaches maximum impact by developing strategies for distribution from the outset, boosting the visibility of our content on relevant UNHCR channels and placing it on external channels.
- Closely monitor the implementation of communications projects and adjust accordingly. Benchmark the results of communications projects against set success indicators; build on communications successes.

Additional duties for news and media roles:
- Develop and implement communications strategies, campaigns, events and other initiatives in support of UNHCR's strategic objectives, including its need for leading share of voice on refugee and related matters, and ensure coverage of refugee situations in their country or region in global and domestic media.
- Research, prepare, fact-check, edit and produce professional media and communications materials for target audiences and ensure their timely dissemination via UNHCR's communications channels, ensuring highest quality standards.
- Draft media releases, statements and media briefing notes, and secure clearances, working in conjunction with relevant focal points and keeping sensitive to needs of both internal and external audiences.
- Act as a spokesperson for UNHCR, organizing press events, handling interviews requests and providing responses to requests from media relating to UNHCR and its work.
- Engage with journalists and public audiences via social media channels.
- Regularly provide ideas for communications initiatives and considered professional communications advice to senior staff of UNHCR.
- Undertake missions and field trips with media and other official visitors in support of UNHCR and its work.
- Actively maintain media relations for UNHCR, ensuring that media (and other important external stakeholders, such as governments, embassies, NGOs etc.) are briefed regularly on issues of importance to UNHCR, and have access to information and UNHCR expertise.
- Prepare and manage communications budgets.
- Ensure alignment with UNHCR's global branding and messaging.
- Continually maintain and upgrade communications skills, keeping abreast of emerging platforms and tools, and systematically reviewing media impact results and other measurement tools for learning purposes.

Additional duties for news and media roles within the Global Communications Service
- Oversee coordination of communications work for their designated regions and thematic issues, working closely with communications staff in bureaux and country offices and in collaboration with the senior communications officers/advisers in that region.
- Manage a wide network of relationships at all levels across bureaux, divisions and offices (including the Executive Office) to ensure timely internal information sharing as a foundation for grounded communications, and to build consensus around communications proposals.
- Maintain close involvement in communications recruitment and training needs for assigned regions, keeping in mind UNHCR's goals of employing and retaining the world's leading humanitarian communications expertise.

Additional duties for news and media roles within Country Offices
- Act as the primary interface on communications matters between their country office and the Global Communications Service.
- Act as the lead for crisis communications work for their country, alerting the GCS/News & Media Section's crisis communications lead to risk issues and ensuring close coordination.

Additional duties for news and media roles within Regional Bureaux
- Regularly provide ideas for communications initiatives and considered professional communications advice to senior Bureau staff and Representatives of Country Operations overseen by the Bureau.
- Oversee data and information gathering and sharing of information with a view to ensuring the Bureau's authority as a centre of up to date knowledge and expertise relating to its region.
- Assist the Senior Management of the Bureau to implement advocacy objectives for the Bureau, and oversee development of supporting communications strategies for these, working in conjunction with staff of the Global Communications Service and communications staff in the region.
- Ensure Bureau staff are aware of UNHCR's global positioning needs.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education
Journalism; International Relations; Political Science;
Communications; Public Information; Media, Film / Video;

or other relevant field.

Certificates and/or Licenses
not specified

Relevant Job Experience
Essential
Minimum 4years of professional experience in journalism and/or communications, mainly at international level.

Desirable
Experience developing and implementing communications strategies. Strong social media presence. Experience working on advocacy campaigns. Experience working with goodwill ambassadors and other high-profile influencers. Experience with brand management. Experience with measurement and evaluation, especially providing analysis of media coverage, social media engagement, web traffic, etc. Experience reporting, writing, editing for magazines, newspapers and websites. Experience using digital asset management systems. Experience with digital analytics and performance reporting.

Functional Skills
Required skills will vary according to the precise nature of the role, location, etc. but may include:
CO-Drafting and Documentation
CO-International Media Contacts
CO-Preparation of key messages/talking points/speeches
CO-Spokesperson skills
CO-Strategic Communication
CO-Public Speaking
CO-Video production for digital platforms (including news organizations)
CO-Journalism (incl. print, broadcast, photography, video, layout & graphics)
CO-Editing
CO-Digital content production
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile Based in the capital of the 4th largest donor, the key purpose of the office’s operation is to ensure that forcibly displaced and stateless persons globally and in Japan benefit from increased leadership, commitment and support from the people and the government of Japan. The office engages with a broad range of actors in Japan, including those beyond the traditional humanitarian sphere, to extend and strengthen partnerships that maximize Japan’s humanitarian resources and expertise for an effective response to forced displacement and operationalization of the Global Compact on Refugees (GCR). The Communications Unit of UNHCR Japan works to build public awareness and support for forcibly displaced and stateless people.

In line with its Global Communications Strategy and the UNHCR Japan Strategy (2022-2024), UNHCR Japan requires skilled strategic communications professionals to design and execute a range of initiatives that help lead the narrative on forced displacement, generate empathy, and mobilize action. It also entails extensive coordination with other functional units in the Tokyo office, UNHCR Headquarters, the Regional Bureau for Asia & the Pacific, UNHCR’s national association partner Japan for UNHCR (J4U), civil society and other stakeholders. Communications plays a crucial role in achieving all desired outcomes and reaching key segments of Japanese society, including youth, policymakers, municipalities, traditional and non-traditional media, to increase awareness and understanding about the refugee cause, and influence decision-making.

The incumbent will be under the direct supervision of the Senior Communications Officer until July 2024, after which they will lead the communications team and report directly to the Deputy Representative under the overall guidance of the Representative. The Communications Officer will lead UNHCR Japan communications team in strategy, planning, development, and implementation of large, complex communications campaigns including global and regional promotion initiatives, and public information programmes. The incumbent will be responsible for growing UNHCR’s brand awareness in Japan, overseeing the cultivation of relationships with influencers who can help UNHCR Japan to reach new audiences in Japanese society, and directly manage and oversee content planning, including strengthening the use of social media. Understanding how to use and leverage storytelling and centering diverse voices of forcibly displaced and stateless persons and UNHCR staff, to bring operations closer to the people of Japan, is critical. The incumbent will lead on strengthening of joint planning with J4U to leverage each other’s strengths for organisational goals. The incumbent is expected cultivate, nurture, and grow UNHCR’s media and public relations networks, and act as the primary contact with the Global Communications Services team.

The Communications Officer must have experience working in complex political and social environments. Priority will be given to seasoned experts with demonstrated capabilities to successfully spearhead communications’ strategies in complex contexts with proven skills in managing for results. The selected candidate should have prior management experience and will be expected to lead a communications team, motivate team members, build capacity, assess performance, and oversee the work of external consultants. High level of Japanese proficiency is required.
• Functional clearance is required for the position. The selection process will involve a written test.
• The position is only open to nationals of Japan and those who already have the necessary legal status to work in Japan. Please indicate this clearly in the application.
• Please attach a Japanese CV to your application.

Required languages (expected Overall ability is at least B2 level): English

,Japanese

,

Desired languages

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,

Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:

Additional Qualifications

SkillsCO-Digital content production, CO-Drafting and Documentation, CO-Editing, CO-International Media Contacts, CO-Journalism (incl. print, broadcast, photography, video, layout & graphics), Communication, Content Production, CO-Preparation of key messages/talking points/speeches, CO-Public Speaking, Media Relations, News Media, Program Project Management, Public Relations (PR), Storytelling, Strategic Approach, Strategic Communication, Strategic Projects, Strategic Thinking, Team Supervision

EducationBachelor of Arts (BA) (Required), Bachelor of Science (BS) (Required)

Certifications

Work Experience

CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Judgement & decision making, Leadership, Organizational awareness, Political awareness, Strategic planning & visions, Teamwork & collaboration

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Compendium

Additional Information

Functional clearanceThis position requires Functional Clearance
Japan

salary-criteria

Apply - Communications Officer (N), Tokyo Japan