• HR Assistant – Lilongwe
  • EcoGen in Lilongwe, , Malawi
  • jobs
  • 1 month ago

jobs description

HR Assistant



Apply by 03 June 2024

Job description

Your mission at EcoGen

You will be assisting the people manager in all People department tasks, Making sure all tasks and activities are up to date.

You’ll be in charge of:
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees.
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Maintain calendars of the HR management team.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Produce and submit reports on general HR activity.
• Process payroll and resolve any payroll errors.
• Complete termination paperwork and exit interviews.
• Keep... up-to-date with the latest HR trends and best practices.

More about you
• Bachelor’s degree in human resources or related (essential).
• Minimum of 1.5 years of experience as an HR assistant (essential).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.

What it is like to work at EcoGen.
• A leading Biogas company in Malawi: Joining our team means working alongside driven individuals who are committed to establishing our company as a leader in providing topnotch biogas systems and services in Malawi and beyond. This is not just a job; it’s a chance to forge a transformative career and experience personal growth like never before!
• Passion and purpose: Working at EcoGen, you work with a very passionate team that believes strongly in working for the social and environmental impact they want to see.
• Learning about agroecology and small and medium-scale farmers: We make sure that regardless of your background, you get to spend time in the field with farmers and genuinely learn about farming and agroecology in general and its importance.
• Work-life balance: At EcoGen, we know you’re at your best when you’re rested and healthy. We therefore give you generous holidays options, parental leave, we pay for your health protection and give you options to work remotely when needed and possible.
• A team of Do’ers: We are a team of doers. You will get a chance to get your hands dirty and learn on the ground up because your ideas and execution matter.

Location, travel and start date
• You will be based in the Lilongwe Office.
• Traveling up to 25% of your time across Malawi.
• The applications will be reviewed on a rolling basis.

Role overview


Human Resources & Recruiting


Agriculture, Fishing & Forestry


1-3 years



About EcoGen

EcoGen believes that the transition to renewable energy, reduction of global greenhouse gas emissions, and adoption of regenerative farming are critical to ensure a thriving world for today and for generations to come.

We advocate for a world in which waste is a resource, and farmers are empowered and productive. Smallholder farmers produce over 80% of our food: our technology and services help them be more sustainable, productive and healthy.

EcoGen is the exclusive distributor of Sistema.bio in Malawi, a leading global social enterprise operating in Latin America, India and Africa. We provide farmers with a patented, 10-year warranty, waste-to-energy technology that is easy to install and maintain, includes after-sales service, and a long-term relationship with each farmer.

We train, sell and install our patented bio digestion systems so that small and medium farmers turn their waste into economic, health, and environmental benefits.

Our products are unique for their simplicity of use, durability and quality.

Today, thousands of farms are equipped with our systems in 30 countries with clean energy and fertilizers, and the market is growing rapidly. In Malawi, more than 200 biodigesters have already been installed in 3 years. By the end of 2025, our goal is to install 10,000 biogas systems, providing access to clean, renewable, and cost-effective energy, and positively impacting the lives of over 150,000 farmers in Malawi. At the global level, together with Sistema.bio, the goal is to reduce 1% of global greenhouse gas emissions and transform food systems.

EcoGen, a renowned and highly acclaimed company, stands at the forefront as a provider of exceptional biogas systems in Malawi. With a remarkable track record of success, EcoGen has garnered over 9 prestigious awards and accolades. These include the esteemed Climate Change Adaptation Winner 2021 by SEED, the Climate Innovation Award by the Environmental Affairs Department of the Malawi Government, and the AfricaVScoronavirus Challenge winner, among others. Our groundbreaking work has also been recognized and featured by reputable media outlets such as BBC Africa, Forbes, and numerous local media stations
Lilongwe Malawi


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