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  • Administrative Assistant Port Louis
  • Wecycle Ltd in Port Louis, , Mauritius
  • jobs
  • 1 month ago

jobs description

Employer
WECYCLE LTD

Economic Sector
Manufacturing-Other

District in Mauritius
PORT LOUIS

State / Province
Port Louis

Country
Mauritius

Job Summary

This role will provide administrative support to ensure efficient office operations.

Duties of Job

• Provides administrative support to ensure efficient office operations.
• Follow up on Production Planning and prepare reports for weekly meetings or as required;
• Coordinate the purchase for monthly office expenses and stationaries for staffs;
• Responsible for the procurement of items for the good running of the work operations;
• Recording of invoice and cash transactions on accounting software (Quick Book),
• Handling office tasks, such as filling, generating reports and presentation and setting up for meetings;
• Approved and signed suppliers’ invoices and submit to accounts department for processing;
• Handling of petty cash and follow up on payment to stakeholders;
• Answers phone calls and directs callers to appropriate... personnel, schedules appointments, and assists clients and other visitors;
• Responds to emails and other digital queries and correspondence;
• Drafts and edits letters, reports, and other documents;
• Prepares meeting agendas and takes meeting minutes;
• Coordinates logistics for meetings, including room setup;
• Uses word processing and presentation software to create and edit documents;
• Works closely with other administrative staff and supports other colleagues as needed;
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations;
• Ensures that deadlines are met and adapts to changing priorities;
• Maintains a professional communication to stakeholders and presents a positive and professional image for the organization;
• Responds to and resolves administrative queries and cascade information to HR department (Where applicable);
• Ensure follow up of quality audit
• Attend customer complaints and ensure follow up with Plant Head
• Chase local customers for orders and ensure follow up of deliveries
• Coordinate with Plant Head for WMA samples or other related tests;
• Performs other related duties as assigned.

Skills/Competencies

Good Communication Skills
Computer Literate
Excellent customer service skills

Qualifications Required
DIPLOMA

Experience Required
24 months

Age Range
23 - 33
Port Louis Mauritius

salary-criteria

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