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  • jobs
  • 1 week ago

jobs description

Purpose of the Position:

The Administration Assistant will play a crucial role in the successful implementation of Search’s RNT project, which aims to support civil society and media organizations in Afghanistan. Their responsibilities will span across various aspects of the project, including planning, implementation, monitoring, and reporting. To accomplish this, the Admin Assistant will work closely with multiple departments such as Finance, P&C, and Procurement. Additionally, they will facilitate and support different events like meetings, workshops, and trainings in targeted provinces.

Essential Duties and Responsibilities
• Responsibilities
• Ensuring timely delivery of activities as per the Scope of Work.
• Support in managing the entire lifecycle of grants from start-up to close-out.
• Assist the program implementation based on work plans.
• Serving as a link between the organization and local partners for activity management and reporting.
• Drafting monthly narrative... reports and program updates.
• Participating in regular meetings with project stakeholders for updates and clarification.
Specific duties:
Program:
• Create and maintain a hard and soft filing system for specific programs.
• Develop and maintain contact lists pertaining to specific programs.
• Maintain records of meetings and events.
• Draft information material related to specific programs.
• Translate and interpret when necessary.
• Transcription of the meetings, events, and research being held for the project.
• Take part in core Search Afghanistan activities as needed.
• Carry out any tasks that the line managers assign.
Finance:
• Preparing/reviewing receipts, vouchers, fund transferred vouchers, and fund receipt vouchers, and filing them properly based on the system.
• Managing all expenses and proper checking & verifying of documents.
• Participates in month-end closing activities including journal entries and other analysis
• Maintains accounting/finance departmental files and desktop procedures and processes documents for areas of responsibility.
• Update financial spreadsheets with daily transactions.
• Other duties that are broadly in line with the above key contributions as assigned
Logistics and Security:
• Manage office utility services including communications, water, and electricity.
• Keep the hard copies of any bills for clearance purposes.
• Provide assistance to members of staff and visitors, including travel arrangements, meet and greet visitors and field staff.
• Ensure that property and assets are properly tagged
• Keep a record of vendors and service providers including hotels and transportation
• Maintain an updated Search staff contact list and security notification tree and test the tree regularly
Administration:
• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems specific to Administration.
• Drafts and edits letters, reports, and other correspondence.
• Plan, organize, and schedule Search’s meetings in the office, off-site, and via videoconference.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Operates and maintains office equipment.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Presents a positive and professional image for the organization.
• Supervise support staff in competently performing their duties and responsibilities.

Safeguarding: Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself consistent with the Child Safeguarding Policy.

Skills & Competencies
• Education
• A degree from a recognized university
Experience
• Two years of experience in a professional setting.
• Experience of work with international/national NGOs preferred.
Skills and Competencies
• Interest in the peacebuilding, and development fields.
• Able to work under pressure and keen to learn from others.
• Excellent written and oral Dari and Pashto communication skills.
• Able to communicate in English (in written and orally) at a high level.
• Excellent computer skills including Ms. Office (Word, Excel, and PowerPoint) and Windows.
• Excellent time management skills.

$400 - $400 a month

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.

Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.

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Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.

Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.

Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.

Consultez notre code de conduite ici et notre politique de confidentialité ici.

Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.

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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí
Kabul Afghanistan

salary-criteria

Apply - Administration Assistant - Field Kabul