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  • 1 week ago

jobs description

Trinity Teaching and Learning (TT&L) is led by the Academic Secretary and supported by a team of higher education professionals and support staff with considerable expertise across the span of the student academic lifecycle.

TT&L is located within the Academic Services Division (ASD) led by the Chief Academic Officer / Vice-Provost. Context The Trinity Access Programme Administrative Officer reports to and works closely with the Director of Trinity Access Programme (TAP) and liaises with the Director and four Associate Directors on all matters relating to TAP activity.

The postholder has responsibility to operate within the TAP Office and to ensure consistency in approach to HR recruitment, blending working, annual, sick, and other leave;

IT; Finances general and project budgets; Websites; Reporting; and Strategic Projects. They manage selected committees and working groups chaired by the Director of TAP and are responsible for following up on all recommended actions and to support... and / or advise on their implementation.

The role holder provides high level expertise and support in the areas of, among other things, project management, data analysis, production and design of reports, IT, and finances.

Main Responsibilities This is a list of the tasks, duties and responsibilities for the role. TAP Office Management & Administration : Management of the TAP Office and administrative requirements of the Director Development of innovative processes and procedures to underpin the administrative efficiency and effectiveness of the area.

Liaising with and supporting TAP Director on finances, IT, projects, HR matters, policy development, and working group co-ordination.

Coordination and administrative support for multiple working groups. Diary, email, meetings, and travel management for the Director of TAP.

Management of key documents such as TAP Annual Report, Risk Register, Safety Statements, and Asset Register. Supporting TAP communications with the management of and advising TAP Director on webpage design and maintenance.

Management of all IT and office equipment and providing IT support to colleagues within the area including being the first point of call for resolving issues.

Project Management : Provision of administrative support and project management for the director relating to the development of the new TAP roadmap and strategic planning process Provision of administration and co-ordination of various new initiatives in TAP as identified, supporting the Director with reports and documentation for projects and programmes as required.

Manage the administrative and co-ordination aspects of the restructure including HR administration, and co-ordinating required management and staff training Person Requirements The role-holder will require the following knowledge, skills and attributes for successful performance in the role.

Qualifications : A third level qualification (essential) A professional qualification at certificate+ level in finance A recognised project management qualification.

Knowledge : Proficient computer skills with a high-level of competency in MS Office packages (Word, PowerPoint, Excel, Word Press) and G-suite (google office software);

experience with, SurveyMonkey or equivalents, Web management (essential) Good working knowledge of College IT systems, CMIS, SITS, Oracle, Core (desirable) Strong knowledge of the work of TT&L and academic matters.

Experience : Prior work experience, a minimum of three years, in a relevant role (essential) Proven experience in managing budgets and reporting on finances Proven experience of coordinating projects from initiation to conclusion Proven experience of writing reports and supporting committees and working groups.

Skills : Excellent interpersonal skills and service-mindedness with the ability to interface collegially and effectively with others and foster good working relationships (essential).

The ability to work on their own initiative and in a team; to multi-task within a busy environment; be a dedicated professional, committed to delivering a service whilst carrying a wide-ranging and considerable workload with enthusiasm (essential).

Ability to assimilate and analyse information quickly and accurately at short notice. Proven organisational skills, ability to work with a level of autonomy and with flexibility.

Excellent communication skills first class written skills and can communicate complex information clearly and persuasively (essential).

Ability to resolve issues, stay focused and collaborate with colleagues to solve problems and make decisions. Ability to improve processes and service through optimising technology.

Personal attributes : Capable of taking ownership of problems and following up with multiple stakeholders to address any issues.

Highly personable individual who inspires and empowers those around them. Shows a great degree of appreciation for, and dedication to deliver on, the Mission of TT&L and the University in all their actions.

Ensures TT&L activities are aligned with Trinitys strategic goals. Flexible approach to working hours as the demands of the post may require work outside normal office working hours from time to time.

How to apply Applications will only be accepted through our online portal on the Trinity College vacancy webpage. In order to assist the selection process, candidates should submit a Curriculum Vitae and a Cover Letter (1x A4 page) showing evidence of experience in the context of the job requirements, especially with respect to the essential experience requirements listed.

Applicants who do not address the application requirements above in their cover letter will not be considered at the short list stage.

Applications must be submitted by the closing date specified through eRecruitment. Any Applications which are still in progress at the closing time on the specified closing date will be cancelled automatically by the system.

Closing Date : 12 noon on the 8th of April 2024. At Trinity, we are committed to equality, diversity, and inclusion. Trinity welcomes applications from all individuals, including those applicants with disabilities, those who may have had non-traditional career paths, those who have taken time out for reasons including family or caring responsibilities.

We also welcome international applicants including those whom have been displaced due to war. We are ranked 3rd in the world for gender equality (Times Higher Education Impact Rankings 2020) and we hold an Athena SWAN Bronze award, recognising our work to advance gender equality.

The University is actively pursuing a Silver level award, which it has committed to achieving by 2025. Trinity is committed to supporting the work-life balance and to creating a family-friendly working environment.

Skills : Administration Communication Organisation
Dublin Ireland


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