• Personal Assistant Hong Kong
  • HSBC in Hong Kong, , Hong Kong
  • jobs
  • 2 weeks ago

jobs description

Some careers shine brighter than others

If you're looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Global Banking and Markets is an emerging markets-led, financing-focused business that provides investment and financial solutions. Through our international network, we connect emerging and mature markets, covering key growth areas. We partner with our corporate, government and institutional clients to help them achieve consistent, long-term performance. Our products and services include advisory, financing, prime services, research and analysis, securities services, trading and sales and transaction banking.

We are currently seeking a high calibre professional to join our team as a Personal Assistant.

Principal Responsibilities
• Ensure all Group policies... rules and regulations are complied with at all times
• Provide effective day to day secretarial support to the assigned team(s) and visiting executives as appropriate
• Provide efficient administrative support to the assigned team(s)
• Assist in the preparation of documents and presentation materials, ensuring attention to detail
• Organisation, filing and distribution of office materials, utilising as appropriate, central filing resources and Group electronic filing/archiving systems in line with audit/compliance guidelines
• Scheduling of appointments, coordination of meetings, and actively managing the calendars of assigned executive(s). Facilitating travel arrangements for assigned team members, adopting the GBM travel policy at all times. Follow GBM Expense policy, accurately preparing and submitting requisite travel and expenses reports in a timely manner. Reinforcing secretarial best practices in supporting new joiners and existing workforce efficiently.
• Visitor/telephone screening and handling of internal /external correspondences
• Coordinate and provide IT / system support to assigned team(s)
• Coordination of internal matters and consolidation of various reports
• Perform ad hoc assignments as required, productively managing a substantial workload without sacrificing quality
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager(s) or Business Management team
• To comply with the 'GBM Hong Kong BCM Departmental Requirements' document for the jobholder's department
• Support internal GB personnel, utilising operational infrastructure Requirements
• Good communication and interpersonal skills
• Proven ability in dealing with clients at all levels
• Proven ability to work collectively
• Effective time management and planning skills
• PC skills : Proficient in MS Office
• Language : Fluent verbal and written English and Cantonese
Hong Kong


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