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  • 1 week ago

jobs description

Position Summary

Our client is a well-established family office, specializing in multi-asset class portfolio management and other family office. They are looking to hire an Executive Assistant to support a Senior Executive. As an Executive Assistant you will play a crucial role in managing a wide range of administrative and support tasks, ensuring smooth day-to-day operations and effective management of the executive's schedule and needs. If you are dedicated, meticulous, and adept in administrative functions, please click below to apply.

Job Description
• Coordinate and manage the executive's meeting schedule, overseeing appointments and ensuring effective time management.
• Organize travel itineraries, accommodations, and logistics for both business trips and personal vacations.
• Provide guest reception services and arrange social events and holiday plans as needed.
• Conduct online research, file documents, and maintain records to support various office functions and... initiatives.
• Handle personal expense claims, manage personal bank accounts, petty cash, and keep an updated cash book for the executive.
• Offer general secretarial support, including managing correspondence, phone calls, and email communications.
• Provide secretarial assistance in document preparation, minute-taking during meetings, and report generation.
• Assist in the preparation and organization of corporate documents.
• Aid in planning and executing projects, ensuring timely and efficient task completion.
• Manage and organize personal effects and other items as required by the senior executive.
• Efficiently utilize MS Office applications and online/AI apps, such as ChatGPT, to enhance work productivity.
• Possess basic data analytics and presentation skills to support decision-making processes.
• Maintain discretion and confidentiality in all aspects of the role.

Qualifications
• A Diploma Holder in any equivalent field.
• A minimum of 3 years of relevant working experience.
• Proficient in MS Office applications and familiarity with using online and AI applications.
• Detail-oriented, responsive, and responsible in handling tasks and queries.

Interested candidates please click apply or email your resume to [email protected]. Please note that only shortlisted candidates will be notified.

EA Registration No: R22110598 (Sethu Somasundaram Jeyalakshmi)

Links HR Singapore Pte Ltd | EA License No: 09C5322
Hong Kong

salary-criteria

Apply - Executive Assistant (Family Office) Hong Kong