• Executive and Operations Assistant NI (Remote) Managua
  • Simera in Managua, , Nicaragua
  • jobs
  • 3 weeks ago

jobs description

Unlock your remote work journey: you shine, we match you! Once you apply, you will be receiving your profile link in the next 24hrs. After applying you will need to complete your profile, receive follow-ups from our talent advisors, and our AI platform will do the rest.


We are seeking a highly skilled and motivated individual to join our team as an Executive & Operations Assistant (Finance, HR, and customer care). In this hybrid role, you will work closely with our CEO/Founder, gaining hands-on experience in the Health and Wellness Industry. We are looking for an organized and detail-oriented professional who is a quick learner and possesses excellent communication skills.

Key Responsibilities
• Support the CEO directly to ensure efficient company operations and the accomplishment of goals.
• Maintain and refine internal processes that support the CEO and the company, coordinating internal and external resources to expedite workflows.
• Manage communication with employees... by liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the CEO's priorities are met, organizational goals are achieved, and best practices are upheld.
• Process and review expense reports, ensuring compliance with T&E policies.
• Handle administrative tasks such as correspondence management, document preparation, scheduling meetings, and maintaining records.
• Collaborate with departments to manage vendor relationships effectively.
• Coordinate relationships with banks, external auditors, and other outsourced functions.
• Ensure compliance with company policies and procedures.
• Assist with employee events, benefits administration, and salary administration.
• Support new-employee orientations, including I-9 documentation.
• Assist the Executive in policy formulation, hiring, and salary administration.
• Manage online job postings, shortlist candidates, and schedule interviews.
• Administer benefit/401k plans, including claims resolution and invoice approval.
• Ensure timely processing and data integrity of various HR, payroll, and safety reports.
• Develop and maintain job descriptions.
• Assist in employee performance and salary reviews.
• Prepare reports for audits as requested.
• Answer around 45-50 emails per day to help customers troubleshoot problems and follow policies.
• Work cross functionally with our sleep coaches, product, engineering to report bug/crashes/user feedback, address user requests, and suggest ways to improve our metrics.

• Bachelor's degree in accounting or business administration.
• 1+ years of customer care associate experience.
• A minimum of 5 years of relevant experience in admin/ops roles.
• Demonstrated vendor management experience.
• HR liaison experience with third-party payroll management firms & Experience in payroll management.
• Strong organization and project management skills (You will be coordinating multiple projects).
• Excellent written and verbal communication skills.
• Proficient in basic data analysis and reporting (Excel-based).
• Tech savvy - Proficiency with office productivity tools and can quickly learn new software and systems.
• Strong prioritization and time-management skills.
• Research skills, going above and beyond to cut costs
Managua Nicaragua


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