Executive Assistant Los Angeles Eleanor is a production company that, true to its name, shines a bright light on luminary directorial talent. We're currently seeking an extremely polished Executive Assistant to support our Executive Producer. The successful candidate will have strong expertise supporting a C-Level Executive in the entertainment industry, is reliable, extremely driven, organized, self-sufficient, has an outstanding work ethic, and prides themselves on a sense of urgency and attention to detail.
Responsibilities Will support an extremely busy Executive Producer Excellent phone management skills and etiquette Coordinate and provide support for team meetings, events, and conferences Manage all scheduling and calender for executive Schedule all department meetings Develops and maintains databases, distribution lists, mailing lists, and filing systems Handle travel arrangements, reservations, etc Maintain standards of strict confidentiality with respect to all matters and documents ... Ability to work well with executives, staff members, talent, clients, and visitors Submit expense reports and purchasing requests Prepare presentations for internal and external meetings Aid executive and talent in preparing for meetings Responding to emails and document requests on behalf of executives
Qualifications Bachelor's degree or equivalent experience 2+ Years supporting an executive in an administrative capacity at a Production Company, Studio, or Agency Demonstrated proficiency with Google Docs, Dropbox, and Zoom Service-oriented and passionately curious An excellent proofreader. Proficient in Microsoft Office suite Willingness to work a flexible schedule to accommodate overtime as needed Experience building and maintaining filing systems, organizing and maintaining large amounts of data Excellent verbal and written communication skills, including phone etiquette A self-starter who can work both independently and function well within a team Demonstrated ability to work in a team environment where flexibility, keeping others informed, and anticipating needs is essential An excellent note taker Ability to multi-task Proactive problem-solving skills Ability to handle confidential and sensitive information Ability to function in a demanding environment with competing and changing priorities An excellent researcher Ability to recognize a need and take ownership of its completion Strong passion for short-form and long-form media content and a willingness to learn
Location: Job will initially be remote
Salary: tbd and based on Experience
Paid company holidays, vacation, personal and sick days Los Angeles CA USA
Executive Assistant Los Angeles Eleanor Films Los Angeles