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Executive Assistant Los Angeles Southern California Gas Company Los Angeles

Executive Assistant Los Angeles

2020-11-17 20:02:19
Executive Assistant Los Angeles
Primary Purpose

Perform executive secretarial and administrative support for Executive(s). Communicate and coordinate activities with upper level executives.

Duties and Responsibilities

Provide assistance to executive(s) by handling various administrative and secretarial duties, to ensure efficient office operation.

Maintain strict confidentiality in all matters.

Review and proofread written material to ensure accuracy, neatness, proper spelling, punctuation and grammar.

Recommend changes to improve readability and clarity.

Maintain confidential and specialized files and records.

May take and transcribe dictation of a technical or highly confidential nature.

Arrange and monitor meetings, Executive's calendar, catering and travel requests.

Prepare proper forms and follow through with proper expense account preparation.

Assist in planning meetings and developing agendas.

Maintain familiarity with Corporation and division activities, including organization, work flow and... operations.

Use discretion in answering and screening mail, email and telephone calls.

Respond to or route inquiries to appropriate personnel or Department.

Bring attention to matters of major importance.

Research, compile and summarize information to prepare correspondence.

Greet employees and external personnel.

Provide periodic and short-term relief to other Executive Assistants.

Performs other duties as assigned (no more than 5% of duties).

Note: Incumbents in this position will be paid overtime under provisions in the non-exempt guidelines. For EAs reporting to SVP or higher, use EA-I

Education

Associate's Degree

Required

Bachelor's Degree

Preferred

Experience

3+

Related experience as an Executive Assistant, office manager or administrative assistant.

Required

Knowledge, Skills and Abilities

Proficient in Microsoft Suite including Word, Excel, Power Point.

Ability to type accurately using standard business vocabulary and grammar.

Excellent organization and time management skills.

Excellent interpersonal, verbal and written communication skills and excellent writing and editing skills.

Must demonstrate sound judgment, a high degree of personal integrity and the ability to handle confidential tasks and information.

Ability to work effectively with all levels of employees and external contacts.

Licenses and Certifications

Valid California driver's license.

Required
Los Angeles CA USA
Executive Assistant Los Angeles Southern California Gas Company Los Angeles
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