Senior Office Specialist Odesa EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.
Currently, we are looking for a Senior Office Specialist for our Odesa office.
RESPONSIBILITIES Ensure the facility is up to expected cleaning and physical environment standards Interacts professionally with the public, vendors and staff Prepares records, reports, and other documentation related to work performed as requested Fulfil a planned preventative maintenance program ... Identify, report, and resolve current and potential maintenance problems by conducting regular inspections and developing schedules making sure they meet the building requirements and services Proactively maintain a safe, comfortable, and secure environment for staff Ensure compliance with applicable policies, including Health and Safety and lease obligations Responsible for supplier management, including existing service provider contracts, developing new contracts, and ensuring that service levels are being met and exceeded Supervise all facilities consultants and contractors onsite Manage competing priorities effectively ensuring that all relevant parties are informed of the status of your allocated tasks Work collaboratively and flexibly with other members of support teams as required Be available for emergency out of hours assistance and cover Managing office refurbishments, renovations and moves as well as fit-out projects including the appointment of necessary specialists and sub-contractors and monitoring delivery quality Ensure compliance with all internal procedures and policies e.g. Procurement, Finance, Compliance, HR Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations Resolving space management requests in the office
REQUIREMENTS Previous experience in a similar role Experience with refrigeration and HVAC preferred Good facility management and operational skills including an outstanding understanding of building systems and space planning strategies Self-directed, able to work autonomously and takes ownership of the project Ability to plan and see the big picture Good communication skills: write and speak confidently, concisely, and clearly Good time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Competent in conflict and crisis management Microsoft Outlook, Word, Excel proficiency Minimum intermediate English (B1)
WE OFFER Competitive compensation depending on experience and skills Individual career path Unlimited access to LinkedIn learning solutions Social package - medical insurance, sports Compensation for sick lists and regular vacations English classes with native speakers (certified English teachers) Flexible work hours Odesa Odessa Oblast Ukraine
Senior Office Specialist Odesa EPAM Systems, Inc. Odesa