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Team Assistant Riyadh Saudi Arabia World Bank Riyadh Saudi Arabia

Team Assistant Riyadh Saudi Arabia

Riyadh Saudi Arabia
2020-11-17 06:25:53
Team Assistant Riyadh Saudi Arabia
Description

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges. Visit http://www.worldbank.org/.

Regional Context

The World Bank Group serves client countries in the Middle East and North Africa (MENA) region. Clients range from oil-dependent high-income countries to lower middle-income, IDA and FCV countries. Four years ago, in response to the region's changing circumstances... the World Bank Group launched a new strategy focused on promoting peace and stability. To support the new economy, the WBG is expanding the MENA strategy. Three new priorities have been added to the original four pillars of renewing the social contract, building resilience for refugees and internally displaced persons (IDPs), developing regional cooperation and supporting recovery and reconstruction. The three new priorities are: harnessing the region's human capital, leveraging technologies for a new digital economy, and developing the private sector through maximizing finance for development.

Unit Context

The Gulf Cooperation Council (GCC) Country Department (MNC05) facilitates the provision of Reimbursable Advisory Services (RAS), to GCC countries through a Regional Office in Riyadh under a Country Director, Country Offices in Kuwait and Abu Dhabi, and a Program Unit at World Bank Headquarters in Washington, D.C. Begun in the Kingdom of Saudi Arabia forty years ago, the program has expanded to cover the other GCC countries as well as the GCC Secretariat General where the Bank provides RAS services for GCC cross-country issues including in the transport and environment sectors.

RAS activities focus on areas of core World Bank competence and expertise where the Bank readily mobilizes knowledge, best practice, and deep experience in policy formulation and implementation. These areas include Economic and Public Finance Management, Health and Education, Social Protection, Private and Financial Sector Development, and Sustainable Infrastructure, Social, and Urban Development. Capacity building is an integral component of all services to the GCC countries.

Description

Under the guidance of the Operations Manager, the key roles and responsibilities include the following:
• Provides quality control of internal and external documents; reviews documents for accuracy and adherence with World Bank guidelines and procedures
• Assists in drafting, editing, formatting, and production of documents and correspondence
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank
• Solves non-routine problems and responds to requests requiring research to address query at hand
• Provide assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up. Build a database of participants and draft event reports, etc.
• Coordinate travel requests for consultants if necessary
• Assist with coordination of mission agendas as needed
• Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data
• Maintains up-to-date work unit project and other files (both paper and electronic)
• Manages logistics requests for the visiting missions of the units
• Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff
• Collaborates with other team members and contributes productively to the team’s work and output. Fully involves others in the work of the team
• Generates reports as needed
• Assist with any other administrative and operational matters in the MNC05 Department
• Back-up other colleagues in the office when needed

Selection Criteria
• Minimum education: Bachelor’s degree
• Minimum of 2-5 years of relevant experience Required Competencies
• Technology and systems knowledge – Demonstrate advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills in technology.
• Project and task management - Exhibit good organizational, problem-solving, analytical skills and ability to work competently with minimal supervision. Demonstrate attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures - Demonstrate knowledge of own department’s programs and products, know key players, understand own role. Display understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
• Versatility and adaptability - Demonstrate flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrate motivation to avail and adapt oneself to effecting change.
• Client Orientation - Exhibit good communication skills, positive and professional client service attitude; understands clients’ needs and complete them professionally.
• Learning, knowledge sharing and communication - Able to write clearly, edit and proofread draft communications. Able to learn and share knowledge/information across the unit.
• Business judgment and analytical decision making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.
• Drive for Results - Able to take personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborate with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe
Riyadh Saudi Arabia undefined undefined
Team Assistant Riyadh Saudi Arabia World Bank Riyadh Saudi Arabia
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