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Office Manager Chi?in?u

Chi?in?u
2021-07-04 07:22:07
Office Manager Chi?in?u
Office Manager
Feel IT Services offers web design and development services, desktop and mobile solutions, managed services, and maintenance support to medium-range customers in areas like the US, Israel, France, Belgium and Switzerland.

With headquarters in Paris and a strong, ambitious R&D and Support Team based in the Republic of Moldova and Romania, we can add real value to your projects, both in development and maintenance.

Our mission is to help our customers to become more profitable in their IT projects.

We are looking for an Office Manager to join our team.

Responsibilities:
• Organizing office operations and procedures;
• Handle all operational aspects to ensure a smooth-running office;
• Effective daily management of Cash flows and Fiscal Invoicing;
• Maintain relationships with suppliers;
• Assist the management with operations and reporting;
• Keep Top management and colleagues informed about ongoing and upcoming events;
• Direct interaction with Chief Accountant... Officer, Chief Financial Officer, Chief Operational Officer;

• Assisting colleagues from Accounting with their daily operations;
• Take care of daily correspondence and phone calls;
• Prepare internal orders, timesheets, statistics, reports and other required documents;
• Organizing the office layout and order stationery and equipment;
• Maintaining the office condition and arrange necessary repairs;
• Partnering with HR to update and maintain office policies as necessary;
• Coordinating with IT department on all office equipment;
• Ensuring that all items are invoiced and paid on time;
• Managing contract and price negotiations with office vendors, service providers, and office lease;
• Managing office G&A budget, ensure accurate and timely reporting (with a weak external accountant);
• Providing general support and protocol services to visitors;
• Preparing present sheets, ordering meal tickets, recording employees holiday requests and sickness absences;
• Addressing employees’ queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements);
• Liaising with facility management vendors, including cleaning, catering, and security services;
• Planning in-house or off-site activities, like parties, celebrations, conferences, team-building, other events;

Skills:
• Knowing RM Legislation;
• Experience in international companies will be an advantage;
• Experience minimum 5+ years in Administrative, Accounting, Economical or Engineering field;
• Self-motivated and resourceful, with a proven ability to multi-task and operate successfully under tight deadlines;
• Effective verbal and written communication skills in English, Romanian, and Russian;
• Very effective organizational and problem-solving skills;
• Possess cultural awareness and sensitivity;
• Attention to detail and high level of accuracy;
• Problem solving skills, ability to multi-task;
• Effective verbal and written communication skills in Romanian, Russian and English;
• Professional knowledge of Microsoft Office (Word, Excel, PowerPoint).

What we offer:
• Competitive salary and bonuses based on experience and performance;
• Supportive working climate with flexible work practices;
• Company-sponsored events;
• Friendly and healthy work environment;
• Continuous learning tools;
• Career development opportunities (certifications / trainings / conferences);
• Feel IT referral bonus;
• Hybrid (Remote/Office) job;
• Lunch tickets;

Send us your CV and apply now by emailing us at [email protected] or
Call us: +37368111658
Chi?in?u Moldova (+1 other)
Office Manager Chi?in?u Feel IT Services Chi?in?u
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