Personal Assistant Nairobi Manage the Managing Directors electronic diary, assessing the priority of appointments and Appraisal process management, annual leave, sick Leave, assisting with escalated HR issues such as grievance and disciplinary matters, training, and recruitment. Communicate and handle incoming and outgoing electronic communications on behalf of the Director.
Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude
Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner
Be friendly and professional while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, customers, co-workers and the general... public) to coordinate various complex meetings
Research and information gathering writing a report on researched and gathered information
Organizing meetings and events - Coordination of customers complaints process
Minute taking and distribution of any important communication to members of staffs
Lead by example and demonstrate a desire to share expertise, knowledge, and skills with other team members.
Take responsibility for the implementation of initiatives within own sphere of duties
Manage travel arrangements for staffs undertaking business trip (including visas/accommodation).
Process MDs correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain MDs office systems, including data management and filing.
Maintain records of Companys contacts.
Screen calls, inquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the MDs responsibility chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the MD.
Organize meetings and ensure that Chairperson/MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Work with the Director to manage his calendar and schedule (board meetings, business meetings, conferences, regional office visits) including coordinating Directors global and domestic travel itineraries
Organize all other meetings to be attended by the Director, including staff lunches, coffees, and Skype calls.
Ensures that key dates and events are highlighted to the Executive Director ahead of time
Engage and perform any other duties as may reasonably be required by the Chairperson/MD Nairobi Kenya
Personal Assistant Nairobi AnzaNow Recruitment Agency Nairobi