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Project Finance/Admin Associate, SDG Fiji

Project Finance/Admin Associate, SDG Fiji
Background

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.

In the Pacific, UNDP provides regional and country support to 10 countries (Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu) and regional support to five countries (Cook Islands, Niue, Papua New Guinea, Samoa, and Tokelau), together with a total population of 2.4 million. There are three focus areas of which gender and human rights are mainstreamed:

Effective Governance
Inclusive Growth
Resilience and Sustainable Development

Job purpose

The financing needed to achieve the Sustainable Development Goals (SDGs) will greatly surpass all current development finance flows but can be also raised from the large amounts... of (mostly private) investable resources available globally. Domestic public resources, even in low-income countries, can be increased and spending optimized. Financing solutions provide strategies and means to effectively unlock and direct these sources of finance toward realizing the SDGs.

Mobilizing adequate financing for sustainable development will be a challenge for all countries, but will be particularly difficult for Pacific Small Island Developing States (PSIDS) where financing needs for sustainable, climate-sensitive development are estimated to be among the highest in the world when measured as a proportion of national output. For this reason, UNDP and its partners meet with significant demand for guidance on identifying and operationalizing financing solutions across many sectors and thematic areas. This includes but is not limited to demand for support to build a more integrated approach to financing national development plans and support graduation processes for Pacific LDC’s. UNDP currently supports various Pacific Countries (PIC) to formulate and operationalize integrated, costed financing strategies that bring together the policies and instruments through which governments govern public and private financing. These financing instruments include innovative instruments, such as blue bonds, and will provide a stronger basis for prioritizing and implementing policy changes and reforms that will help to mobilize new resources to support the delivery of national plans in meeting the 2030 agenda as well as to support transitioning out of the LDC status.

Given this growing demand for its services to support the financing of the SDGs in the Pacific region, UNDP Pacific Office in Fiji is looking to increase its capacity and establish a new dedicated SDG Finance project management unit. This new unit will be responsible for the management of the various projects and programmes related to the financing of the SDGs that are currently implemented by the UNDP Pacific Office in Fiji.

Under the guidance and supervision of the Finance Specialist- SDG Finance Unit, the Project Finance & Admin Associate is responsible for the financial management of the project including the overall budget expenditures according to the Project Document, advising the Government, PMU and UNDP on the need for budget revision and/or off-track activities, and presenting financial analysis at Project Board meetings.

Duties and Responsibilities

Summary of Key Functions:

Administration and implementation of operational and financial services for the project
Administrative support to the PMU
Facilitation of knowledge building and knowledge sharing

Administration and implementation of operational and financial services for the project

Assist the Manager- SDG Finance with planning, formulating, tracking of the project budget;

Ensure full compliance of the project with UNDP rules and regulations on financial processes, financial records, reports and audit as well as effective and the internal controls frameworks;
Track project delivery through ATLAS and other tools;
Maintain an Activity-based expenditure table to monitor expenditure on a real-time basis; ensure that the expenditures are in line with the approved Annual Work Plan;
Carry out an analysis, as needed, on the expenditure projection based on the deviation of the actual expenditures from the AWP and keep the members of the PMU, Governments and UNDP informed of the risk of under-delivery;
Provide the information/reports on the financial/accounting situation of the project and propose solutions to improve the situation;

Oversee that the financial/accounting data is accurate in Atlas and take timely corrective actions on erroneous data;

Accuracy verification of Combined Delivery Reports;
Provision of necessary financial reports and analyses for donor reporting;

Verification and reconciliation of various expenditures reports from the Responsible Party(ies);

Preparing payment requests and processes vouchers in Atlas as request of the Manager- SDG Finance

Provide administrative support for the PMU

Maintain PMU documentation in electronic and/or hard copy format (including financial records such as supporting documents for vouchers and POs), according to UNDP policies and guidelines;
Maintains and regularly updates project counterpart contacts database;
Review and compile necessary documentations during procurement process, in support of the Manager- SDG Finance;
Review and verifies invoices and common services expenses charged to the PMU budget (rent, utilities, phone, miscellaneous).
Help organize project-related meetings.
Provide communication support (electronic and hard copy correspondence, etc) to all PMU staff.

Facilitation of knowledge building and knowledge sharing

Advice to Project staff on UNDP administrative and reporting, in particular, on budgetary issues;
Organize trainings for the Governments on financial management;
Synthesize lessons learned and best practices in programme and project finance;
Sound contributions to knowledge networks and communities of practice

Competencies

Core Competencies

Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating teamwork
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Technical/Functional Competencies

Promoting Organizational Learning and Knowledge Sharing

Research best practices and poses new, more effective ways of doing things
Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
Analyzes general information and selects materials in support of partnership building initiatives
Identifies new and better approaches to work processes and incorporates same in own work
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Documents ‘best practices’ in organizational change and development within and outside the UN system
Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management System

Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems

Promoting Accountability and Results-Based Management

Gathers and disseminates information on best practice in accountability and results-based management systems
Maintains databases

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly

Required Skills and Experience

Education:

Bachelor’s Degree in Accounting/ Finance

Experience:

5 years of progressively responsible financial management or accounting experience is required, with knowledge of programme or project finance desirable.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Knowledge of IPSAS and/or IFRS is a distinct advantage.

Language Requirements:

Proficiency in spoken and written English whilst proficiency in the Tuvaluan language could be desirable
Fiji undefined undefined
Project Finance/Admin Associate, SDG Fiji United Nations Development Programme (Asia-Pacific Regional Centre) Fiji
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