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Project Officer Baku

2021-09-06 19:02:14
Project Officer Baku
Background

The project will serve the long-term objective of accelerating the development of sustainable tourism in Azerbaijan’s regional areas for the purpose of stimulating economic growth and improving community welfare, while protecting its unique social, cultural and environmental heritage. The project supports the achievement of the national goals reflected in the Tourism Strategic Roadmap, in particular Strategic Goal 3 that prioritizes developing various types of rural tourism and development of tourism infrastructure, and Strategic Goal 4, related to the establishment of the national tourism quality system. The State Programme on the Socio-Economic Development of Regions of the Republic of Azerbaijan for 2019-2023 also emphasises the promotion of rural tourism as one of the priorities for regional development in terms of the rational use of the natural potential of the regions and the improvement of employment opportunities and livelihoods of rural people.

The project is... also fully aligned with the UNDP CPD priorities and directly contributes to the UNAPF/CPD Outcome 1: “By 2020, the Azerbaijan economy is more diversified and generates enhanced sustainable growth and decent work, particularly for youth, women, persons with disabilities and other vulnerable groups”. The project contributes to Sustainable Development Goals 1 No Poverty, SDG 4 Quality Education, SDG 10 Reduced Inequalities, SDG 11 Sustainable Cities and Communities.

The project’s strategy was informed by a series of studies and reports that analyse the main challenges hindering the development of regional tourism and propose specific measures for improvement. These are:

i) 2017 Final Report of the Data Collection Survey on Tourism Development in Azerbaijan, JICA;

ii) The Travel and Tourism Competitiveness Report 2017, World Economic Forum;

iii) Travel and Tourism Economic Impact 2018, Azerbaijan, World Travel and Tourism Council;

iv) Assessment Report of the Tourism Information Centres and Regions, 2018, ATB;

v) North-West Tourism Corridor Development Strategy, 2015, World Bank;

vi) Azerbaijan’s Economic Reforms Review, 2017, Centre for Analysis of Economic Reforms and Communication.

Duties and Responsibilities

The Project Officer will be responsible for the timely, effective and efficient mobilization of all inputs, local teams and short-term consultants. PO prime responsibility is to ensure that the project produces the expected outputs and reaches the planned targets by undertaking necessary activities to the required standard of quality and within the specified constraints of time and cost. The Project Officer will also coordinate with UNDP Azerbaijan on all relevant substantive and administrative aspects under the project. The Project Officer will ensure appropriate stakeholder engagement and liaise with UNDP, State Tourism Agency of the Republic of Azerbaijan, local authorities and other relevant government and non-government actors, for effective coordination of the project activities.

The PO is responsible for spearheading all administrative (contractual, organizational, logistical) and all accounting (disbursements, record-keeping, cash management) matters under the project. PO will contribute to development of Interim and Final Project Progress Report and Project Financial Reports, as per the agreed schedule. PO will be responsible for arrangement of all project related events (workshops in the regions, working group meetings, stakeholder consultations, etc.).

The PO will also work in close collaboration with the Programme, Operations, Communications and other units in UNDP Country Office for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UN programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Under guidance and supervision of UNDP Project Manager, the Project Officer will perform the following key functions:
• Ensure effective and results-based management of the project’s activities;
• Supervise and coordinate the delivery of project outputs, as per the project document;
• Mobilize all project inputs in accordance with procedures for nationally implemented projects;
• Supervise and coordinate the work of all project consultants and sub-contractors;
• Facilitate the knowledge building and guidance among project stakeholders in target areas;
• Disseminate project reports and respond to queries from concerned stakeholders;
• Formulate the project’s best practices, lessons learned and success stories;
• Ensure proper communications regarding events, success stories, project outreach, and overall scope and methodology (e.g. social media presence, project info on website, drafting press releases, etc.);
• Carry out regular, announced and unannounced inspections of all sites and project-funded activities to monitor and facilitate the project activities;
• Ensure full compliance of project activities, financial recording/reporting system with UN/UNDP rules, regulations, policies and strategies;
• Contribute to monitoring of project expenditures;
• Prepare all required reports and project factsheets as may be required by UNDP, donor and government oversight agencies.
• Support the preparations of project work-plans and operational and financial planning processes;
• Prepare proposals for budget revisions;
• Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
• In accordance with the Work Plan arrange for procurement of equipment, supplies and services and assist in procurement and recruitment processes;
• Ensure that contractual processes follow the stipulated UN procedures.

Competencies

Innovation

Ability to make new and useful ideas work

Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)

Leadership

Ability to persuade others to follow

Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)

People Management

Ability to improve performance and satisfaction

Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)

Communication

Ability to listen, adapt, persuade and transform

Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)

Delivery

Ability to get things done

Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)

FUNCTIONAL COMPETENCIES

Knowledge Management and Learning
• Shares knowledge and experience;
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Self-Management and Emotional Intelligence
• Stays calm and maintains composure under stress or during a crisis, keeping disruptive emotions under control
• Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs
• Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
• Is realistic about own limits using support mechanisms as needed and maintaining an appropriate work-life balance
• Senses the emotions of others, understanding their perspective, taking an active interest in their concerns
• Fosters a positive outlook and maintains focus during period of stress and heavy work load, inspiring and guiding others towards goal achievement
• Creates a climate of enthusiasm and flexibility, where people feel encouraged to give their best
• Stands up to group pressure, not giving in out of a desire to please or to avoid confrontation and conflict

Job Knowledge/Technical Expertise
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Analyzes the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Ability to strategically link communication with partnership goals and resource mobilization objectives

Working in team
• Ability to work in teams and across units effectively and shows conflict resolution skills

Client orientation
• Anticipates client needs;
• Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
• Demonstrates understanding of client’s perspective

Required Skills and Experience

Education:
• Bachelor’s degree in management, international relations, tourism, development, or other social sciences
• MBA / Master’s degree is a strong asset.

Experience:
• At least 3 years of professional experience in development projects;
• Experience in monitoring and evaluation of development projects;
• Experience of working with international organizations and government institutions;
• Experience of working with regional and local authorities as well as national institutions responsible for tourism.
• Experience in coordination and work with multiple beneficiaries will be an aseet
• Experience of working on employment of vulnerable groups, entrepreneurship and business development will be an asset

Languages:
• Fluency in written and oral English and Azerbaijani is required;
• Knowledge of Russian is an asset;

Disclaimer
Baku Azerbaijan
Project Officer Baku United Nations Development Programme Baku
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