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Administrative Officer - External Contracts Delivery Wonthaggi VIC

Wonthaggi VIC
2021-05-19 12:07:18
Administrative Officer - External Contracts Delivery Wonthaggi VIC
The position of Administrative Officer is accountable for providing customer service, administrative and operational support to the External Contract Delivery Business Area. This role will focus on providing a customer service, administrative and professional support and service as well as responsibilities for any allocated specific activities and projects. The incumbent is a key and active participant of the External Contract Delivery business area and provides support in relation to key customer service and administrative functions, in particular document production and monitoring internal compliance and procedures. Your key accountabilities will include but is not limited to: Provide a high level of customer service to students, customers and staff by: Ensure timely responses and effective client interaction in relation to student enquiries and support requests Process student enrolments, transfers and withdrawals, as well as following up on student absenteeism Coordinate and... follow up on student enrolment enquiries Assist with the coordination of internal and external events such as Award Ceremonies, Expos, Conferences and functions Assist in the preparation a range of regular and adhoc reports, documentation, papers and submissions Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders Provide assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination. Maintain a centralised electronic filing system for records in the area, including TRIM and manual records, to ensure accessibility and reliability of business information and ensure records and data are maintained and processed in accordance with agreed procedures and standards Build and maintain good relationships across the Institute, ensuring delivery of a complete, seamless and customer focused service ABOUT YOU You will have a relevant Tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar role. Crucial to your success, you will have a strong client focus, with demonstrated experience in building client relationships and ability to provide excellent telephone, face-to-face and email advice and support to a diverse range of people. You will have proven experience in providing operational and administrative support in a complex working environment. You will also have demonstrated experience and strong knowledge of Microsoft Office including MS Excel, MS Word and PowerPoint. Aboriginal and Torres Strait Islander people are encouraged to apply.OUR COMMITMENT TO DIVERSITY At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation. We know that diversity and inclusion helps us to attract, recruit, engage and retain a team of talented people. If you require specific support to apply for this position, please advise the recruiting manager whose contact details are listed in the advertisement. We will work with you to identify the best way to assist you.HOW TO APPLY Applications close 9am Monday 25 May 2021. Applications should include: a covering letter curriculum vitae contact details of three (3) referees Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to: valid Employee Working With Children Check National Police Check International Police Check (if applicable) verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate certified copies of qualifications and transcripts If you have any questions regarding the position or require further information please contact Deborah Griffin, Manager External Contract Delivery on +******** . Chisholm Institute reserves the right to withdraw an advertised position at any stage
Wonthaggi VIC Australia
Administrative Officer - External Contracts Delivery Wonthaggi VIC Chisholm Institute Wonthaggi VIC
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